Administrative Coordinator-Full Time Days

Northwestern Memorial Healthcare • McHenry, IL

1d

About The Position

The Administrative Coordinator supports Northwestern Medicine’s mission, vision, and values while adhering to its Code of Ethics, Corporate Compliance Program, and applicable policies, procedures, regulatory requirements, and accreditation standards. The role provides administrative support, including calendar and meeting coordination, communication screening, preparation of materials, documentation management, research, and support for a Division Vice President and designated meetings.

Requirements

• Associate degree or equivalent.
• 3 to 5 years of experience in a business office, with a strong emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.

Nice To Haves

• Bachelor’s degree or business equivalent.
• 5 years of business experience.

Responsibilities

• Manage calendars, set meeting priorities, identify meeting objectives and required materials, and determine appropriate attendees.
• Screen incoming email, mail, and telephone calls to prioritize them and identify additional resources to address callers’ needs.
• Plan and execute meeting and project logistics, including room scheduling, signage, catering, support staff, equipment, and preparation and distribution of notifications.
• Assist in creating and preparing materials for senior management and Board-level committees and subcommittees, particularly PowerPoint presentations and printed materials.
• Prepare, copy, mail, and file documentation accurately while maintaining the security and confidentiality of highly sensitive information.
• Author responses on behalf of the Director or department.
• Use appropriate institutional, divisional, and departmental resources to manage and complete assigned tasks and projects.
• Develop and maintain relationships with customers and suppliers, especially vendors supporting departmental equipment.
• Provide support to the Division Vice President as needed.
• Act as secretary for designated meetings and transcribe meeting content.
• Conduct internet research and identify relevant topics based on assignments.
• Perform other duties as assigned.

Benefits

• Competitive benefits, including tuition reimbursement, loan forgiveness, and 401(k) matching.
• A wide range of benefits intended to support employees’ physical, emotional, and financial well-being and provide protection for unexpected life events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree