Administrative Coordinator-Full Time Days

Northwestern Memorial Healthcare • Mchenry, IL

1d • $21 - $27

About The Position

The Administrative Coordinator supports Northwestern Medicine’s mission, vision, and values while following its Code of Ethics, Corporate Compliance Program, policies, procedures, and applicable regulatory and accreditation standards. The role provides administrative support to department leadership, including a Division Vice President, and handles sensitive information with discretion.

The coordinator manages calendars and meetings, screens communications, plans meeting logistics, prepares materials for senior management and Board-level committees, and authors responses on behalf of a Director or department. The position also supports documentation, research, vendor relationships, and meeting secretarial duties. This is a full-time, day-shift position at 40 hours per week.

Requirements

• Associate degree or equivalent.
• Three to five years of experience in a business office, with a strong emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.

Nice To Haves

• Bachelor’s degree or business equivalent.
• Five years of business experience.

Responsibilities

• Manage calendars, set meeting priorities, identify meeting objectives, and determine necessary materials.
• Use judgment to ensure appropriate attendees are included in meetings.
• Screen incoming email, mail, and telephone calls, assigning priority and identifying resources to address callers’ needs.
• Plan and execute meeting and project logistics, including room scheduling, signage, catering, support staff, equipment, and preparation and distribution of notifications.
• Assist with creating and preparing materials for senior management and Board-level committees and subcommittees, particularly PowerPoint presentations and printed materials.
• Prepare, copy, mail, and file documentation accurately while maintaining the security and confidentiality of highly sensitive information.
• Author responses on behalf of the Director or department.
• Use institutional, divisional, and departmental resources to manage and complete assigned tasks and projects.
• Develop and maintain relationships with customers and suppliers, especially vendors supporting departmental equipment.
• Provide support to the Division Vice President as needed.
• Act as secretary for designated meetings and transcribe meeting content.
• Conduct internet research and identify relevant topics based on assignments.
• Perform other duties as assigned.

Benefits

• Tuition reimbursement
• Loan forgiveness
• 401(k) matching
• A wide range of benefits supporting physical, emotional, and financial well-being and protection from unexpected life events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree