PLANT OPERATIONS ADMINISTRATIVE COORDINATOR FULL TIME DAYS

UHS•Palm Beach Gardens, FL

19h

About The Position

The Plant Operations Administrative Coordinator assumes responsibility and accountability for the operation of the plant operations office. The role supports engineering and security functions through administrative coordination, work-order dispatch, recordkeeping, meeting support, vendor contact, and regulatory documentation. It also coordinates Environment of Care surveillance rounds and maintains records and schedules that support inspection and survey requirements. The position is full time, days, 40 hours per week.

Requirements

High school graduate or equivalent.
Five years of experience coordinating and assisting with engineering management functions.
Accurate typing, filing, and organizational ability.
Knowledge of telephone procedures and etiquette and general office procedures.
Proficiency with spreadsheets, MS Word, Excel, and PowerPoint.

Responsibilities

Receive incoming work-order requests and dispatch urgent requests as soon as possible.
Maintain the department’s computer records for preventive maintenance activities in accordance with Joint Commission requirements.
Provide hospital staff with updated status information on pending work activities.
Contact vendors as needed to procure parts and services.
Take minutes, update agendas, and schedule Environment of Care Committee and Safety Committee meetings.
Maintain records of inspections and licenses required by the state or other organizations.
Provide clerical support to the Engineering and Security departments.
Provide supporting documentation and assist with compliance requirements for regulatory agencies, including The Joint Commission, the State of Florida (ACHA), and local affiliates within the Environment of Care/Life Safety scope.
Demonstrate knowledge of regulatory and accrediting agency requirements and assist the Director in maintaining Environment of Care and Plant Operations policies.
Coordinate Environment of Care surveillance rounds and maintain records readily available for audit.
Prepare and send Environment of Care surveillance calendar invitations to members conducting surveillance rounds.
Maintain the Environment of Care surveillance inspection schedule and annual calendar to ensure sufficient staff resources for survey requirements.
Support work processes relating to engineering, safety, and security.
Maintain professional and cooperative interaction with hospital departments, medical staff, regulatory agencies, city and county employees, and the public, consistent with the organization’s mission and philosophy.
Demonstrate Service Excellence.
Perform other duties as assigned.