Administrative Assistant & Procurement Associate

The Orthodox Union•New York, NY

9d•$55,000 - $65,000

About The Position

The Orthodox Union is seeking a highly organized and detail-oriented Administrative Assistant and Procurement Associate to support the Administrative Director, Procurement Manager, and CFO. The role provides administrative, procurement, and clerical support to help ensure smooth daily operations within the department. The position works with OU departments and vendors on purchasing goods and services, vendor relationships, the OU Calendar of Events, and procurement processes.

Requirements

Bachelor’s degree.
Strong communication skills and the ability to build and maintain effective relationships.
Excellent organizational and time-management skills.
Commitment to ethical conduct and adherence to organizational values.

Nice To Haves

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
Work experience in nonprofits.

Responsibilities

Prepare reports, correspondence, and presentations as needed.
Handle incoming and outgoing communications, including emails, phone calls, and mail.
Coordinate with vendors to support timely invoicing and payment processing.
Schedule and coordinate meetings and conferences.
Work with OU departments to assist with purchasing goods and services.
Identify and work with preferred vendors, confirming that OU departments use them effectively.
Assist in organizing the OU Calendar of Events and managing the flow of RFPs, contracts, and invoices.
Build and maintain vendor relationships to support timely and quality delivery of goods and services.
Assist in identifying new vendors as needed.
Assess the ongoing quality of service from common vendors.
Assist in implementing procurement software to streamline the purchasing process.

Benefits

Health insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA), with a monthly employer contribution toward premiums.
Annual BeniComp stipend reimbursing eligible medical, pharmaceutical, dental, and vision expenses for employees enrolled in the health plan.
Group dental insurance through MetLife.
Group vision insurance through MetLife.
10 paid sick days.
10 paid vacation days.
Paid Jewish and Federal holidays.
Short Fridays to accommodate Sabbath observance.
Free life and disability insurance.
Discounted continuing education opportunities.
403(b) retirement plan with a 5% employer match after 3 years, requiring a minimum 2% employee contribution.