Associate Administrative Assistant

PepsiCo • El Paso, TX

11d • $39,500 - $63,100

About The Position

Responsible for executing daily cashiering, settlement, and reconciliation processes to ensure financial accuracy, operational efficiency, and compliance with company policies and internal controls. The position supports the location's Sales and Operations teams through timely financial processing, discrepancy resolution, and administrative coordination.

The role involves reviewing driver end-of-day paperwork, deposits, and financial transactions; researching and resolving settlement discrepancies; maintaining reports and documentation; and processing transactions across business systems, including SAP. The assistant also collaborates with Sales, Operations, Accounting, and Accounts Receivable, and provides administrative support to the location as needed.

Requirements

• Strong attention to detail and demonstrated accuracy in financial processing, data entry, and recordkeeping.
• Ability to research discrepancies, resolve issues, and exercise sound judgment.
• Strong organizational and time-management skills, including the ability to balance competing priorities and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, and ability to navigate multiple business systems.
• Strong communication, interpersonal, and problem-solving skills.
• Ability to work independently under general supervision while following established financial controls and company policies.
• Flexibility to meet operational scheduling requirements, including early mornings or extended hours when necessary.

Nice To Haves

• Knowledge of cashiering, settlement, reconciliation, or accounting processes.
• Experience with SAP S/4HANA.

Responsibilities

• Execute daily cashiering, settlement, and reconciliation processes according to established procedures and deadlines.
• Review and reconcile driver end-of-day paperwork, deposits, and financial transactions for accuracy and completeness.
• Research, resolve, and escalate settlement discrepancies, deposit errors, and outstanding financial items to minimize financial risk and prevent chargebacks.
• Maintain daily settlement reports, financial records, and supporting documentation in accordance with company policies and retention requirements.
• Comply with assigned Control Self-Assessment (CSA) controls, internal accounting procedures, and financial policies.
• Collaborate with Sales, Operations, Accounting, and Accounts Receivable to resolve financial discrepancies and support daily business operations.
• Process transactions and maintain records across multiple business systems, including SAP and other applicable applications.
• Identify opportunities to improve settlement accuracy, processing efficiency, and financial controls through standardized procedures and best practices.
• Manage multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and attention to detail.
• Provide administrative support to the location as needed, maintaining effective communication and collaboration with cross-functional partners.

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement leave.
• Medical, dental, and vision benefits, subject to elections and eligibility.
• Disability coverage, subject to elections and eligibility.
• Health and dependent care reimbursement accounts, subject to elections and eligibility.
• Employee Assistance Program (EAP), subject to elections and eligibility.
• Accident, group legal, and life insurance, subject to elections and eligibility.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed