Associate Administrative Assistant

UDR Consulting Inc • Aiken, SC

5d • Onsite

About The Position

UDR is seeking an Associate Administrative Assistant to support its customer at the Savannah River Site in Aiken, South Carolina. The role provides administrative and staff support to an organizational unit, including records and report preparation, program and process administration, and coordination of administrative matters involving purchasing, personnel, facilities, and operations.

The position supports administrative, technical, and management personnel by gathering information, preparing reports and presentations, maintaining records, reviewing correspondence, and using computer systems to compile and retrieve management data. It coordinates activities supporting site safety, health, financial, departmental, and overall operations. The role may examine work methods and operating practices to improve workflow, reporting, performance standards, and cost efficiency, and may develop or revise administrative systems and procedures.

Specific duties may include coordinating training logistics; maintaining time and attendance records; supporting personnel changes; preparing operating and performance reports; reviewing purchase requisitions; coordinating work requests; administering field property; tracking material or waste inventory; collecting budget-development data; tracking site radiological goals; supporting abnormal-event investigations and follow-up reporting; conducting financial and operational audits; assisting with organizational self-assessments; and preparing reports. The assistant may provide functional and operational guidance to administrative and clerical staff as required.

Requirements

• High school diploma and 5–7 years of practical experience in a business or administrative area; or an associate degree in a nontechnical or business discipline and at least 1–3 years of practical experience in a business or administrative area; or a bachelor of science degree with no experience.
• Working knowledge of administrative and staff support services for an organizational unit.
• Ability to support Document Control and Records functions, including evaluating, scheduling, prioritizing, and accomplishing work.
• Familiarity with spreadsheets, preferably Microsoft Office/Excel, and databases such as PeopleSoft, Document Control, EDWS, and Asset Suite.
• Ability to provide guidance and developmental assistance on organizational and company policies and administrative procedures, and to work with little or no management oversight.
• Ability to coordinate activities supporting safety, health, financial, departmental, and overall site operations.
• Ability to serve as an administrative liaison on matters concerning outside services, facilities, and operations.
• Ability to cross-train on varied jobs and databases involving greater responsibility.
• Ability to manage multiple priorities while meeting deadlines.
• Computer skills including Microsoft Office, Excel, and PowerPoint.
• Oral and written communication, problem-solving, analytical, and interpersonal skills.
• Ability to work with different levels of management to achieve desired results.

Responsibilities

• Provide administrative and staff support services to an organizational unit.
• Assist with the preparation and control of operational, budget, personnel, and other records, statistics, and reports.
• Administer programs, projects, and processes specific to the operating unit.
• Gather information, prepare special reports and presentations, maintain records, and project future trends.
• Provide input and assistance on organizational and company policies and administrative procedures.
• Coordinate activities supporting site safety, health, financial, departmental, and overall operations.
• Study work methods and operating practices to improve workflow, simplify reporting, measure performance, or reduce costs.
• Analyze and develop or revise administrative systems and procedures, including recordkeeping, forms control, office layout, personnel and budget requirements, and performance standards.
• Review and answer correspondence, and compile, store, and retrieve management data using a computer.
• Serve as an administrative liaison within and outside the organization on issues involving outside services, purchasing, personnel, facilities, and operations.
• Coordinate training requirements and logistics; maintain time and attendance records; and support terminations, new hires, and transfers.
• Prepare operating reports and statistical performance records; review purchase requisitions; coordinate work requests; and administer field property.
• Track material and waste inventory and collect data for budget development.
• Compile, submit, and track site radiological goals, including ALARA and OSHA goals, and support abnormal-event investigation and follow-up reporting (SIRIM).
• Conduct financial and operational audits; assist with developing organizational self-assessment criteria, administering self-assessment programs, and follow-up reporting.
• Prepare reports and provide functional and operational guidance to administrative and clerical staff as required.

Benefits

• Paid time off
• Medical insurance
• Dental insurance
• Life insurance
• Vision insurance
• Disability insurance
• Pre-tax 401(k) retirement account with company matching contributions and 100% vesting for eligible participants beginning day one
• Multiple individual and family benefit options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED