Associate Administrative Assistant

OUTSOURCE Consulting Services, Inc.•Aiken, SC

About The Position

The Associate Administrative Assistant provides administrative and staff support to a federal government client in Aiken, South Carolina. The role supports an organizational unit by preparing and controlling records, statistics, reports, and presentations; administering unit-specific programs, projects, and processes; and serving as an administrative liaison on matters such as purchasing, personnel, facilities, and operations. As a generalist in a WSRC organizational unit, the position supports administrative, technical, and management personnel. It gathers information, maintains records, reviews and answers correspondence, and may compile, store, and retrieve management data using a computer. The role also studies work methods and operating practices to improve workflows, procedures, systems, and performance, and may provide functional and operational guidance to administrative and clerical staff. The position is scheduled for 40 hours per week, intended to follow a Monday–Thursday 4/10 schedule from 7:00 a.m. to 5:00 p.m., with a 30-minute lunch each workday. Overtime may be expected at times to meet deliverables, at the Manager’s discretion. The work week excludes client holidays. The position is uncleared. U.S. citizenship is required for this government contract.

Requirements

Either a high school diploma and 5–7 years of practical experience in a business or administrative area; an associate degree in a nontechnical or business discipline and at least 1–3 years of practical experience in a business or administrative area; or a BS degree with no experience.
U.S. citizenship is required to perform this government contract.
Specific training may be required for operations or administrative policies.

Nice To Haves

Working knowledge of administrative and staff support services for an organizational unit.
Ability to support Document Control and Records functions, including evaluating, scheduling, prioritizing, and completing work.
Familiarity with spreadsheets, preferably Microsoft Office/Excel, and databases such as PeopleSoft, Document Control, EDWS, and Asset Suite.
Ability to provide guidance and developmental assistance on organizational and company policies and administrative procedures, and to work with little or no management oversight.
Ability to coordinate activities supporting safety, health, financial, departmental, and overall Site operations.
Ability to serve as an administrative liaison within and outside the organization on matters concerning outside services, facilities, and operations.
Ability to cross-train on jobs and databases involving greater responsibility.
Ability to handle multiple priorities while meeting deadlines.
Computer skills including Microsoft Office, Excel, and PowerPoint.
Oral and written communication skills, strong problem-solving and analytical skills, and interpersonal skills.
Ability to work with different levels of management to achieve desired results.

Responsibilities

Gather information; prepare special reports and presentations; maintain records; and project future trends.
Provide input and assistance on organizational and company policies and administrative procedures.
Coordinate activities supporting the safety, health, financial, departmental, and overall operations of the Site.
Study work methods to improve workflow, simplify reporting procedures, measure performance standards, and implement cost reductions.
Analyze unit operating practices, including recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards; create new systems or revise established procedures.
Review and answer correspondence.
Compile, store, and retrieve management data using a computer, as needed.
Serve as an administrative liaison within and outside the organization regarding outside services, purchasing, personnel, facilities, and operations.
Support activities related to training requirements and logistics; time and attendance; terminations, new hires, and transfers; operating reports and performance statistics; purchase requisition review; work request coordination; field property administration; material and waste inventory and tracking; and budget-development data collection.
Compile, submit, and track Site radiological goals, including ALARA and OSHA goals, and support event investigation and abnormal-event follow-up reporting (SIRIM).
Conduct financial and operational audits.
Assist with developing organizational self-assessment criteria, administering self-assessment programs, and preparing follow-up reports.
Prepare reports and provide functional and operational guidance to administrative and clerical staff as required.