Associate Administrative Assistant

PepsiCo • Olathe, KS

11d • $39,500 - $63,100

About The Position

The Settlement Coordinator supports daily route settlement, Full-Service Vending (FSV) cashiering, cash reconciliation, reporting, and administrative operations for the Olathe location. The role helps maintain financial controls, ensure accuracy, and safeguard company assets. It requires organization, attention to detail, professionalism, integrity, accountability, and strong communication skills, along with the ability to handle confidential information, follow established processes, and deliver accurate results while supporting multiple teams. The position also provides cross-functional support, including backup reception coverage and other administrative responsibilities as needed.

Requirements

• Advanced proficiency in Microsoft Office, particularly Excel, Outlook, and Teams.
• Exceptional attention to detail and ability to maintain accuracy in a high-volume environment.
• Outstanding organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Professionalism, maturity, integrity, accountability, and respect in all interactions.
• Self-motivated and dependable, with the ability to work independently and collaborate effectively across teams.
• Ability to follow established processes while adapting to changing business needs.

Nice To Haves

• 3+ years of administrative, accounting, cashiering, bookkeeping, settlement, cash handling, or related experience.
• Experience handling cash, reconciliations, financial transactions, or accounting processes.

Responsibilities

• Process daily route settlements and reconcile cash, checks, and supporting documentation.
• Perform Full-Service Vending (FSV) cashiering activities, balance transactions, and maintain required records.
• Review settlement paperwork for completeness, accuracy, and compliance with company procedures.
• Research, document, and resolve discrepancies while maintaining thorough records.
• Prepare daily, weekly, and monthly settlement reports and tracking tools.
• Ensure proper cash handling, security, and safeguarding of company assets.
• Maintain accurate documentation and support internal control requirements.
• Assist with reporting, recordkeeping, filing, and operational documentation.
• Communicate professionally with frontline employees, delivery personnel, sales teams, and leadership regarding settlement-related questions or issues.
• Support audits, compliance reviews, and other financial control activities.
• Partner with internal stakeholders to resolve payment, reconciliation, and documentation concerns.
• Provide backup reception and general office support as needed.
• Assist with administrative projects, process improvements, and special assignments.
• Support evolving business needs while maintaining accuracy and service excellence.
• Perform additional duties and administrative responsibilities as assigned.

Benefits

• Paid time off, subject to eligibility, including paid parental leave, vacation, sick, and bereavement leave.
• Medical, dental, and vision benefits, subject to elections and eligibility.
• Disability benefits.
• Health and dependent care reimbursement accounts.
• Employee Assistance Program (EAP).
• Accident, group legal, and life insurance.
• Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed