Administrative Assistant

Piramal Pharma Ltd•Sellersville, PA

About The Position

Piramal Pharma Solutions is seeking a highly organized and professional Administrative Assistant to provide comprehensive administrative support to the Sellersville site. The role is a key point of contact for site leadership, employees, visitors, and guests and supports administrative activities across multiple departments. The successful candidate will maintain confidentiality, manage competing priorities in a fast-paced environment, assist with site events and leadership meetings, coordinate visitors, and support cross-functional communication with other Piramal locations.

Requirements

High school diploma or equivalent required.
3–5 years of administrative support experience, preferably supporting senior leadership or management teams.
Experience coordinating calendars, travel arrangements, meetings, and site visits.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational and time-management skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities and adapt quickly to changing business needs.
Strong customer-service mindset and a professional, approachable demeanor.
Ability to exercise sound judgment and maintain strict confidentiality.
Resourceful problem-solver with the ability to work independently.
Strong collaboration and teamwork skills.
Ability to prioritize work and meet deadlines in a fast-paced environment.
Prolonged periods of sitting and working on a computer.
Ability to occasionally move office materials and supplies weighing up to 20 pounds.

Nice To Haves

Associate degree preferred.
Experience working in a corporate, pharmaceutical, manufacturing, or regulated environment.

Responsibilities

Provide administrative support to site leadership and multiple department heads.
Manage calendars, schedule meetings, and coordinate conference room reservations.
Coordinate travel arrangements, lodging, and related logistics for leadership and visitors.
Serve as the primary point of contact for site visitors and guests, providing a professional and welcoming experience.
Assist with planning and coordinating site events, employee engagement activities, meetings, and special programs.
Prepare, edit, and distribute correspondence, presentations, reports, and other business documents.
Maintain confidential records and handle sensitive information with discretion.
Communicate and collaborate with colleagues across Piramal locations to support business activities.
Support purchasing, invoice processing, office supply management, and other administrative functions as needed.
Identify administrative issues and recommend solutions to improve efficiency.
Maintain departmental files, records, and documentation in accordance with company policies.
Perform other duties and special projects as assigned.