Administrative Assistant

Kent State • Kent, OH

9d • Onsite

About The Position

Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs and projects. Reports to a designated supervisor. Duties may include representing an administrator in internal and external dealings and at meetings, composing correspondence, coordinating budgets and expense accounts, supporting departmental programs and projects, ensuring compliance with policies and regulations, researching and preparing reports, directing clerical and student employees, coordinating faculty and staff actions, maintaining records, and assisting with special projects. Must pass a security check. The position is based at Kent Campus in Kent, Ohio. The schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m., but may vary to meet departmental needs.

Requirements

• High school diploma or equivalent, plus completion of 18 months of formal training in office administration, public administration, or a related field; equivalent training or experience providing comparable knowledge, skills, and abilities may qualify.
• At least two years of experience providing secretarial or administrative support in increasingly demanding positions.
• Knowledge of office practices and procedures and, if required by the position, bookkeeping or accounting procedures and terminology.
• Interpersonal communication skills to interact effectively with University personnel and the public in person and by telephone, including explaining information and policies and handling sensitive inquiries.
• Written communication skills for composing reports, speeches, correspondence, and memoranda.
• Ability to resolve problems independently, make decisions, define problems, collect data, and draw valid conclusions.
• Ability to apply policies and procedures, train and direct employees, implement changes, and establish office procedures.
• Ability to manage time and priorities, gather and organize information, comprehend written materials, maintain accurate records, and perform basic mathematics.
• Ability to use Microsoft Office Suite and learn and use specific software applications.
• Must pass a security check.

Responsibilities

• Serve as a liaison and act on behalf of an administrator in dealings with University personnel and external contacts; represent the administrator at meetings and conferences, make presentations when needed, and compose non-routine correspondence.
• Coordinate and monitor multiple department budgets and expense accounts; approve expenditures, sign financial forms, research and reconcile discrepancies, and assist with budget projections.
• Assist in administering department programs and projects; ensure compliance with University and external policies, procedures, and regulations; participate in departmental procedures and policy changes.
• Research and analyze information, draft and compose reports, provide technical advice, and answer questions and resolve administrative program and project problems.
• Direct clerical, secretarial, and student employees by training, evaluating, assigning duties, and communicating policy and procedure changes; may make hiring, firing, and disciplinary recommendations.
• Coordinate and monitor faculty or staff actions such as hiring, promotion, and termination; liaise with affected individuals and departments, maintain records and files, and ensure procedures are followed.
• Assist with special projects and perform related duties as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED