Administrative Assistant
The University of Kansas Health System • Kansas City, KS9d
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Administrative Assistant (FT) - Pediatric Administration
The University of Kansas Health System•Kansas City, KS
About The Position
The Administrative Assistant to Ambulatory provides high-level administrative support to departments and clinics, supporting management and physicians with tasks such as scheduling, CME balance tracking, payroll assistance, gathering data, and preparing reports. The role leads the administrative functions of assigned areas and assists with daily office operations. Duties may vary by department or unit, and other duties may be assigned as required.
Requirements
- High school graduate.
- At least 2 years of operational experience in the department or specialty line.
- Fluent English reading, writing, speaking, and understanding.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Access.
Nice To Haves
- Bachelor's degree.
- Technical or professional training or degree in Business School.
- Health care experience.
Responsibilities
- Assist with daily operations of the office.
- Lead administrative efforts as the subject matter expert for the assigned department or clinic.
- Schedule meetings.
- Coordinate travel arrangements.
- Coordinate credentialing and licensing.
- Submit expenses through Workday.
- Document provider effort distribution using the cFTE database and QGenda.
- Enter timekeeping information in Kronos.
- Prepare manuscripts.
- Prepare and edit memorandums, emails, and other communications.
- Answer nonclinical telephone calls and provide communications.
- Perform transcription.
- Plan and coordinate events.
- Prepare, proofread, edit, and collate reports.
- Use the filing system for historical documentation and personnel transitions.
- Perform the professional, clinical, or technical competencies of the assigned unit or department.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Job Search Resources
Career Resources
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