Assistant, Administrative

LyondellBasell North America•Clinton, IA

9d•Hybrid

About The Position

The Administrative Assistant performs administrative duties to support the Site Manager and Leadership Team at LyondellBasell’s Clinton, Iowa facility and reports to the Site Manager. The role requires discretion, attention to detail, strong interpersonal and writing skills, organization, time management, flexibility, self-motivation, and problem-solving ability. Advanced Microsoft Office skills and familiarity with website and SharePoint management are needed, along with the ability to learn new software. The position is scheduled Monday through Friday for five eight-hour days and is overtime eligible. Occasional work outside the regular schedule may be required. Remote work may be available under the Company Remote Work Policy and with manager approval. LyondellBasell describes a competitive total compensation package with locally relevant incentives and a range of benefits for eligible employees. Eligibility may vary by job status and work location.

Requirements

High school diploma or GED.
At least 3 years of administrative experience; executive administrative experience is preferred.
Maintain confidentiality in all aspects of the business.
Strong attention to detail, interpersonal skills, and professionalism when communicating with all levels of the organization.
Excellent organizational and time-management skills to prioritize competing demands and meet tight deadlines; flexibility in work hours to support projects.
Self-motivated and results-oriented, with problem-solving and decision-making ability.
Advanced skills in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
Knowledge of website and SharePoint management and ability to learn new software.
Strong writing skills, including proofreading, formatting, and finalizing documents.

Nice To Haves

Executive administrative experience.
Experience with Microsoft Office applications, SAP, Concur, SharePoint, and Ariba.

Responsibilities

Manage multiple calendars and schedule meetings and appointments; coordinate logistics for internal and external business meetings, site visits, and senior executive on-site reviews.
Create and prepare formal communications, announcements, presentations, brochures, pamphlets, and certificates.
Plan and coordinate company events, award ceremonies, recognition celebrations, safety activities, and community-related events.
Coordinate travel arrangements and prepare and submit expense reports.
Coordinate and participate in weekly Management Team staff meetings, including developing agendas and transcribing and distributing meeting minutes.
Manage the company procurement card and reconcile monthly statements in Concur Expense Reporting System.
Develop and maintain web pages and SharePoint sites, including updating content.
Prepare and manage budgets for site meal costs, coffee costs, and community donations; compile and update data for month-end reports.
Prepare and submit payment request forms for supplier payments, community donations, and company membership dues.
Establish, organize, and maintain paper and electronic files; monitor office supply inventories and procure supplies as needed.
Manage phone inquiries and incoming and outgoing correspondence for the site Leadership Team.
Perform other duties as assigned.

Benefits

6% company match on 401(k) contributions.
5% company cash balance pension plan accrual.
Employee Stock Purchase Plan with a 10% discount on company stock for eligible employees in Germany, Italy, Netherlands, Spain, and the US.
Educational Assistance Program for approved educational activities.
Bravo Rewards Program recognizing outstanding employee contributions.
Medical and life insurance coverage options.
Professional development through training, mentoring, work experiences, community involvement, and team-building activities.
Competitive vacation policies and annual leave.
Global Adoption Policy.
Matching Gifts Program for charitable contributions to qualified organizations.
Well-being programs supporting physical, mental, financial, and social health.
Eligible employees may request remote work up to two full days per standard work week, subject to the Global Remote Work Policy, approved location, and managerial approval.