Administrative Assistant - Full-time

Ochsner Rehabilitation Hospital • Metairie, LA

9d • $18 - $29 • Onsite

About The Position

The Administrative Assistant provides clerical and administrative support to the Hospital CEO and departments reporting directly to the CEO at Ochsner Rehabilitation Hospital in New Orleans, Louisiana. The role supports an inpatient rehabilitation hospital that serves people facing medical, physical, emotional, and vocational challenges related to brain and spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple trauma. The schedule is full-time, Monday through Friday.

Requirements

• High school diploma or equivalent.
• Proficiency in various computer applications and programs.
• Previous experience in an administrative role.

Nice To Haves

• Associate’s degree or additional coursework or related certificates.

Responsibilities

• Types correspondence, memoranda, reports, and records as requested, and prepares computer spreadsheets as necessary.
• Initiates correspondence or reports for the Hospital CEO.
• Answers telephone calls, screens calls, and receives guests of the Hospital CEO.
• Performs routine tasks and basic problem-solving to assist with discharging responsibilities.
• Prepares and mails meeting packets for the facility.
• Prepares quarterly reports tracking and trending patient complaints and patient and employee focus-group comments.
• Attends administrative meetings, records and transcribes minutes, and distributes them to appropriate parties.
• Distributes reports and performs photocopying as needed.
• Provides clerical and administrative assistance to departments reporting directly to the Hospital CEO.
• Schedules Facility Management Team meetings and other meetings, generates and distributes event orders, and sends meeting reminders to appropriate staff.
• Opens and distributes incoming mail, screens correspondence, and, when the Hospital CEO is absent, refers materials requiring immediate attention to the appropriate department.
• Maintains and distributes facility petty cash as requested.
• Maintains confidentiality and professionalism when handling sensitive information.

Benefits

• Extensive orientation program.
• Generous paid time off and paid sick time for full-time team members.
• Medical and prescription coverage, health and vision plans, an employee assistance program, and dental plans for full-time team members.
• Company-matching 401(k) retirement plan.
• Life and disability protection for full-time team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED