Administrative Assistant

Acadia•Portland, ME

9d•$16 - $23

About The Position

Bayside CTC, part of Acadia Healthcare's Comprehensive Treatment Centers, provides medication-assisted treatment and full-circle care. The Administrative Assistant/Receptionist provides administrative support to facility management to help ensure efficient facility operations. The role receives patients and visitors professionally, answers and routes phone calls, performs general administrative tasks, and provides general information about the clinic. It supports managers and employees with organizational and communication tasks and handles confidential and time-sensitive material. The position is full time, Monday through Friday, from 5:30 AM to 1:30 PM, in Portland, Maine. The pay range is $16.41 to $23.20 per hour.

Requirements

High school diploma or equivalent required.
Ability to communicate effectively by phone and email and complete work accurately and in a timely manner.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Answer telephone calls, take messages, and forward or transfer calls.
Schedule and confirm appointments; maintain and update calendars and arrange staff meetings.
Greet and welcome patients, clients, and other visitors; check visitors in and direct or escort them to destinations.
Inform employees of visitors’ arrivals or cancellations.
Enter customer data and send correspondence.
Copy, file, and maintain paper or electronic documents.
Handle incoming and outgoing mail and email.
Support managers and employees with organization and communication tasks.
Handle confidential and time-sensitive material.
Communicate by phone and email, completing duties accurately, to a high standard, and in a timely manner.
Attend meetings and take accurate minutes.
May be responsible for accurate and timely physician credentialing.
May direct and lead the work of others.
May manage and coordinate administrative programs and office activities.
Create spreadsheets, manage databases, and prepare presentations, reports, and documents as needed.
May cover the reception desk when required.
Perform other duties, functions, and tasks as assigned.