Facility Administrative Assistant
About The Position
The Facility Administrative Assistant performs administrative duties for a specified facility in a fast-paced role requiring strong organization and prioritization. The position supports the Facility Management and operations teams with documentation, purchasing, invoice coding, production data entry, order and inventory tracking, reporting, audits, vendor due diligence, and general office duties. The assistant also communicates information to clients and external stakeholders, maintains employee communication boards, and greets visitors. Reworld is a sustainable waste solutions company focused on helping customers reduce, reuse, recycle, and recover value from waste streams. The company describes its vision as leading the way to a carbon-negative future through sustainable materials management. The role requires the employee to uphold Reworld's values, including contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.
Requirements
- High school diploma or GED.
- At least 2 years of experience in an administrative role.
- Proficiency in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
- Excellent written and verbal communication skills.
- Strong organizational and prioritization skills.
- Ability to provide a high level of customer service.
- Ability to use sound judgment and solve problems in a fast-paced environment.
- Ability to collaborate and build effective relationships at all levels of the organization.
- Ability to handle multiple projects, prioritize, meet deadlines, and work independently with initiative in a fast-paced environment.
- Ability to follow detailed oral and written instructions.
- Ability to walk, stand, and/or sit for extended periods.
- Ability to walk, stand, sit, and climb.
- Ability to lift and carry 50 pounds.
Nice To Haves
- Experience in the waste or recycling industry.
Responsibilities
- Support the Facility Management team with administrative functions.
- Gather and provide metrics to the Facility Manager.
- Prepare and scan documents.
- Assist operations with scanning and uploading E-Manifesting requirements.
- Process department purchases and create purchase and procurement orders.
- Code invoices.
- Print and deliver labels and manifests to drivers.
- Enter production data into relevant systems, including Excel, NetSuite, and Enviroware.
- Create and track inbound and outbound orders.
- Track and report information to clients and external stakeholders monthly, quarterly, and semi-annually.
- Support the operations team with inventory tracking and reporting.
- Assist with internal and external audits and downstream vendor due diligence.
- Create production and management reports.
- Perform office duties including filing, typing, organizing, manual updates, report updates, and mail distribution.
- Maintain employee communication boards.
- Greet site visitors and guests and manage the facility sign-in sheet.
- Perform other duties as assigned.
Benefits
- Medical coverage
- Prescription drug coverage
- Dental coverage
- Vision coverage
- Flexible spending account (FSA)
- Health savings account (HSA)
- Short-term disability benefits
- Long-term disability benefits
- 401(k) plan with up to 7% company match
- Company-paid life and AD&D insurance
- Employee assistance program (EAP)
- Paid parental leave
- Educational assistance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
