Air Logistics Facility Administrative Assistant

Worldwide Flight Services, Inc. • Austin, TX

4d

About The Position

The Air Logistics Facility Administrative Assistant provides administrative and operational support, including mail and correspondence handling, telephone screening, visitor reception, supply and equipment coordination, and cash deposits where applicable. The role also supports customer billing, weekly statistics, payroll timekeeping, employee onboarding and separation processing, benefit enrollment communications, and uniform inventory. The assistant works with Corporate HR and Payroll to ensure employee and timekeeping information is processed accurately and on time.

Requirements

• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills and proficiency in Microsoft Office applications, particularly Excel.
• Ability to work rotating shifts, including weekends, holidays, and scheduled days off.
• Ability to read, write, speak fluently, and understand English.
• Ability to handle the stress of a fast-paced, eight-hour shift.
• Ability to learn PC skills and apply knowledge.
• Ability to concentrate on detail.
• Ability to prioritize and meet time-sensitive deadlines.
• Ability to work independently and collaboratively.
• Attention to detail and strong organizational and time-management skills.
• Ability to maintain regular and punctual attendance.

Nice To Haves

• Bachelor's degree in a related field preferred.
• Prior office experience demonstrating responsibility, urgency, and the ability to quickly grasp and implement new concepts.

Responsibilities

• Read and route incoming mail and prepare outgoing mail, correspondence, email, faxes, and overnight packages.
• Prepare cash deposits where applicable.
• Compose and type routine correspondence.
• Answer, route, and screen telephone calls; greet visitors and direct or escort them to the appropriate person or area.
• Make copies of correspondence and other printed materials.
• Order and maintain supplies and arrange office equipment maintenance.
• Provide customer billing support and weekly statistics support.
• Support Payroll with weekly time-clock polling, punch records, and approved time-card edits.
• Upload hours files to Payroll for processing, enter new employees into the time clock, and advise of punch issues.
• Coordinate with Corporate HR to provide new-hire and employee-separation information for timely entry into Payroll, HR, and Time & Attendance systems.
• Assist with benefit enrollment periods and distribution of related communications.
• Monitor uniform distribution and inventories.
• Participate in related special projects or tasks as they arise.

Benefits

• DailyPay access to earned pay in advance.
• On-the-spot recognition awards through the Awardco Platform, including gift cards.
• Multiple medical-care options for full-time and part-time employees.
• Travel discounts, pet insurance, discount shopping, and other employee extras.
• Wellness programs.
• 401(k) program.
• Opportunities for internal mobility and transfers.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed