Facility Administrative Assistant

Reworld Projects • Avon Lake, OH

6d

About The Position

The Facility Administrative Assistant performs administrative duties for a specified facility in a fast-paced environment requiring strong organization and prioritization. The role supports facility management and operations through document processing, purchasing and invoice coding, production data entry, order and inventory tracking, reporting, audit and vendor due diligence support, and general office administration. The assistant also provides information to clients and external stakeholders, maintains employee communication boards, and greets site visitors.

Requirements

• High school diploma or GED.
• At least 2 years of experience in an administrative role.
• Proficiency in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.
• Ability to provide a high level of customer service.
• Ability to use sound judgment and solve problems in a fast-paced environment.
• Ability to collaborate and build effective relationships at all levels of the organization.
• Ability to handle multiple projects, prioritize, meet deadlines, and work independently with initiative in a fast-paced environment.
• Ability to follow detailed oral and written instructions.
• Ability to walk, stand, and/or sit for extended periods.

Nice To Haves

• Experience in the waste or recycling industry.

Responsibilities

• Support the Facility Management team with administrative functions.
• Gather and provide metrics to the Facility Manager.
• Prepare and scan documents.
• Assist operations with scanning and uploading E-Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Code invoices.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems, including Excel, NetSuite, and Enviroware.
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders monthly, quarterly, and semi-annually.
• Support the operations team with inventory tracking and reporting.
• Assist with internal and external audits and downstream vendor due diligence.
• Create production and management reports.
• Perform office duties, including filing, typing, organizing, manual updates, report updates, mail distribution, and other clerical tasks.
• Maintain employee communication boards.
• Greet site visitors and guests and manage the facility sign-in sheet.
• Perform other duties as assigned.

Benefits

• Medical, prescription drug, dental, and vision coverage for regular full-time employees based in the USA.
• Flexible spending account (FSA) and health savings account (HSA).
• Short- and long-term disability benefits.
• 401(k) plan with up to 7% company match.
• Company-paid life and AD&D insurance.
• Employee Assistance Program (EAP).
• Paid parental leave.
• Educational assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED