Administrative Assistant - Facility Call Center - Full Time
About The Position
Provides administrative support and coordinates activities for specific teams. The role may include answering telephones, taking messages, and responding to routine questions. This is a fast-paced office position operating on a two-week rotation across five different duties. Responsibilities include employee badging and security access, handling incoming department calls and dispatching work orders, submitting invoices and purchase orders, and tracking and tagging equipment for asset tracking. The position also supports departmental scheduling, correspondence, supplies, and other administrative functions.
Requirements
- High school diploma or equivalent preferred.
- Applicable experience preferred.
- A valid driver’s license and a good driving record may be required based on facility needs.
Responsibilities
- Answer incoming telephone calls, take messages, and answer routine questions.
- Handle incoming calls to the department and dispatch work orders.
- Issue employee badges and manage security access.
- Submit invoices and purchase orders.
- Track and tag equipment for asset tracking.
- Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, and monthly reports.
- Maintain the vacation schedule and manage department schedules.
- Order and dispense supplies.
- May maintain timekeeping information and process and submit payroll.
- May maintain and update master copies of company policy and procedure manuals.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
