Administrative Assistant (FT) - Pediatric Administration

The University of Kansas Health System • Kansas City, KS

2d

About The Position

The Administrative Assistant to Ambulatory provides high-level administrative support to departments and clinics, supporting management and physicians with tasks such as scheduling, CME balance tracking, payroll assistance, data gathering, and report preparation. The role leads the administrative functions of assigned areas and assists with the office’s daily operations. Duties may vary by department or unit, and other responsibilities may be assigned as required.

Requirements

• High school graduate.
• At least 2 years of operational experience in the department or specialty line.
• Fluent English language skills: read, write, speak, and understand.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Access.

Nice To Haves

• Bachelor’s degree.
• Technical or professional training or degree in business school.
• Health care experience.

Responsibilities

• Assist with daily office operations.
• Lead administrative efforts for the department or clinic as a subject matter expert.
• Schedule meetings.
• Coordinate travel arrangements.
• Coordinate credentialing and licensing.
• Submit expenses through Workday.
• Document provider effort distribution using the cFTE database and QGenda.
• Enter timekeeping in Kronos.
• Prepare manuscripts.
• Prepare and edit memorandums, emails, and other communications.
• Answer nonclinical telephone calls and provide communications.
• Perform transcription.
• Plan and coordinate events.
• Prepare, proofread, edit, and collate reports.
• Use the filing system for historical documentation and personnel transitions.
• Perform the professional, clinical, or technical competencies of the assigned unit or department.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED