Administrative Assistant 3 - Financial Aid, Nevada Promise Scholarship

Nevada System of Higher Education•Elko, NV

9d•Onsite

About The Position

Great Basin College is recruiting an Administrative Assistant 3 to support the Nevada Promise Scholarship Program within the Financial Aid Office at the Elko Campus. The position coordinates and administers the scholarship program, including outreach and promotion, student eligibility and support, mentor recruitment and training, and scholarship recordkeeping. It also coordinates student employment activities, assists students with career preparation, monitors student employment eligibility and budgets, and provides general administrative support to the Financial Aid Office. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., subject to change based on organizational needs. The position may require travel. This is a full-time position with a 100% FTE. The position is open until filled, and recruitment may close without notice when enough applications are received or a hiring decision is made. A background check will be conducted on selected candidates.

Requirements

High school graduation or equivalent education and three years of progressively responsible relevant work experience involving one or more of the following: maintaining complex records and files; public/customer relations, including explaining detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
Alternatively, one year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience.

Nice To Haves

Demonstrated ability to build and maintain positive, professional relationships with high school students, parents, high school staff, college students, and community members.
Ability to work independently and collaboratively as part of a team.
Strong organizational and time-management skills, including the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.

Responsibilities

Advertise and promote scholarship opportunities by developing department website content and communicating with high school counselors, students, and parents.
Help students understand financial aid eligibility requirements; review applicant eligibility; recommend ways to meet eligibility requirements; and review and approve or deny appeals when authorized.
Prepare and distribute communications to students and parents about program requirements and upcoming deadlines.
Recruit and assign Nevada Promise mentors, and develop and deliver training in online and in-person formats.
Monitor and maintain records for students participating in the Nevada Promise Scholarship Program.
Coordinate student employment job postings and communicate job and career opportunities to students.
Assist students with resumes, cover letters, and career assessments through individual support and training.
Assist in determining student employment eligibility and assigning student workers.
Track and monitor student worker wages and reconcile Federal Work-Study and other student employment award balances, including wages paid and remaining funds.
Perform other administrative duties as assigned by the Financial Aid Office.

Benefits

Enrollment in the Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options, including medical, dental, and vision.
10 hours of annual leave and 10 hours of sick leave accrued each month.
12 paid holidays.
Life insurance.
ComPsych employee support through difficult moments.
Free parking at all GBC campus locations.
No state income tax.
Reduced-rate tuition for classified employees: up to six credits per semester at Great Basin College.
Eligible dependents of classified employees may take unlimited credits at Great Basin College, subject to eligibility conditions.