Administrative Assistant 3 - Financial Aid, Nevada Promise Scholarship

Great Basin College • Elko, NV

8d • Onsite

About The Position

Great Basin College is recruiting an Administrative Assistant 3 to support the Nevada Promise Scholarship Program within the Financial Aid Office at the Elko Campus. The position coordinates and administers the scholarship program, including outreach and promotion, student eligibility support, mentor recruitment and training, scholarship recordkeeping, and student employment coordination and monitoring. It also performs other administrative duties as assigned by the Financial Aid Office. The position may require travel. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., subject to change based on organizational needs.

Requirements

• High school graduation or equivalent and three years of progressively responsible relevant work experience, including experience in at least one of the following: maintaining complex records and files; public or customer relations involving explanations of detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
• Alternatively, one year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience.
• Ability to build and maintain positive, professional relationships with high school students, parents, high school staff, college students, and community members.
• Ability to work independently and collaboratively as part of a team.
• Strong organizational and time-management skills, including the ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.

Responsibilities

• Advertise and promote scholarship opportunities by developing website content and communicating with high school counselors, students, and parents.
• Help students understand financial aid eligibility requirements, review applicant eligibility, recommend ways to meet requirements, and review and approve or deny appeals when authorized.
• Prepare and distribute communications to students and parents about deadlines and program requirements.
• Recruit and assign Nevada Promise mentors, and develop and deliver online and in-person training.
• Monitor and maintain records for students participating in the Nevada Promise Scholarship Program.
• Coordinate student employment job postings and communicate job and career opportunities to students.
• Assist students with resumes, cover letters, and career assessments through individual support and training.
• Help determine student employment eligibility and assign student workers.
• Track student worker wages and reconcile Federal Work-Study and other student employment award balances, including wages paid and remaining funds.
• Perform other administrative duties as assigned by the Financial Aid Office.

Benefits

• Public Employees’ Retirement System of Nevada (PERS) enrollment upon hire and a rich retirement plan.
• Health insurance options, including medical, dental, and vision coverage.
• Annual and sick leave accrual of 10 hours each per month.
• 12 paid holidays.
• Life insurance.
• ComPsych employee support.
• Free parking at GBC campus locations.
• No state income tax.
• Reduced-rate tuition for classified employees, up to six credits per semester, and tuition benefits for eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED