Administrative Assistant - 55 Hudson

Greystar•Jersey City, NJ

3d•$24 - $26•Onsite

About The Position

Performs administrative and clerical support for a department or group of team members and managers. The role supports office operations, visitor services, scheduling, supplies and vendors, communications, mail, invoice processing, and the upkeep of common areas. The hourly pay range is $24.00–$26.00. The role may be eligible for quarterly or annual bonuses for corporate positions, or weekly, monthly, and/or quarterly bonuses for onsite property positions, based on applicable programs and performance.

Responsibilities

Ensure property facilities and office systems are in working condition, coordinating with vendors, contractors, building management, and service providers as needed.
Maintain current city permits for properties, including alarm, pool, spa, boiler, and hazardous-material recycling permits.
Welcome visitors, guests, and visiting team members; support their comfort and answer questions about facilities, transportation, and business arrangements.
Maintain calendars and schedule meetings, events, appointments, and meeting spaces, resolving scheduling conflicts as needed.
Monitor office supplies and equipment inventory, order supplies within budget and approval processes, and liaise with vendors regarding repairs, leases, maintenance, supplies, invoices, and billing.
Answer incoming calls, direct callers, respond to questions, take and deliver messages, and follow up as needed.
Prepare and proofread documents, letters, presentations, and other communications; create graphs and displays; follow document retention policies; and answer communication-related questions.
Handle incoming and outgoing mail and deliveries, maintain postage meters and shipping supplies, distribute mail, sort priority items, and prepare special-delivery packages.
Receive, verify, approve, and process invoices, purchase orders, and bills; maintain transaction and purchasing records; and ensure vendors are approved and compliant.
Keep reception areas, conference rooms, break rooms, and other common areas clean and orderly; stock beverage refrigerators and arrange furniture and accessories.
Complete human resources, financial, administrative, and other reports and analyses, and perform other assigned or necessary duties.

Benefits

Medical insurance, including low-cost or free basic employee-only coverage
Dental insurance
Vision insurance
Disability insurance
Life insurance
Paid time off, including vacation, personal days, sick days, and paid holidays
Onsite housing discounts for eligible onsite team members, subject to availability
Paid sabbatical after 10 years of service and every five years thereafter
401(k) with company match up to 6% of pay after six months of service
Paid parental leave
Fertility benefit reimbursement up to $10,000, including adoption or surrogacy
Employee Assistance Program
Critical illness, accident, and hospital indemnity plans
Pet insurance
Legal plans
Charitable giving program and benefits
Potential performance-based bonus programs, depending on position type