Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Prior office experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong proofreading skills and technical aptitude.
• Professionalism, adaptability, sound judgment, and strong organizational and communication skills.
• Ability to work collaboratively, maintain confidentiality, and follow through on assignments with minimal supervision.
• Willingness to assist wherever needed and comfort learning new systems and using electronic workflow and document management tools.

Nice To Haves

• Law firm or professional services experience.

Responsibilities

• File documents and organize emails and documents within the document management system.
• Assist with conflict checks.
• Proofread and format documents.
• Compile client-related documentation.
• Scan documents and enter time into the firm's database.
• Assist with travel arrangements, billing, expense processing, records management, and mail distribution.
• Prepare conference rooms for client and internal meetings and office events.
• Coordinate refreshments and monitor and replenish office, kitchen, and conference room supplies.
• Maintain professional, organized common areas.
• Provide backup receptionist coverage by greeting clients and visitors, answering and directing calls, and assisting with day-to-day office needs.