Clinic Administrative Assistant

Fresenius Medical Care • Hopkinsville, KY

5d

About The Position

The Secretary/Receptionist performs general clerical support and office duties for the department and its management. The role may include responsibilities focused on one or more departments or locations, with additional functions outlined in an applicable addendum. The physical demands and work environment are representative of those encountered while performing the essential functions of the job; reasonable accommodations may be made for individuals with disabilities.

Requirements

• High school diploma.
• 1–2 years of related experience.
• Knowledge of office procedures.
• Proficiency in Microsoft Office applications.
• Good interpersonal and communication skills.
• Pleasant telephone manner.

Responsibilities

• Prepare business correspondence, memorandums, informational packages, training materials, and reports.
• Assist with scheduling and maintain calendars and daily schedules.
• Maintain departmental tracking logs.
• Greet visitors and direct them to appropriate locations or people.
• Establish and maintain filing systems and basic databases, as applicable.
• Perform routine office duties, including filing, copying, and scanning.
• Provide clerical support to management staff, including scheduling meetings, routing phone calls, and taking messages.
• Record meeting minutes and provide resulting documents as necessary.
• Sort and distribute mail.
• Maintain inventory of necessary office forms and supplies.
• Escalate issues to a supervisor for resolution as needed.
• Assist with projects assigned by the direct supervisor.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED