2026)

TANF Employees•Thermal, CA

3d•$0 - $23

About The Position

The Administrative Assistant in the TANF Division’s Program Operations Department facilitates efficient departmental operations by performing clerical and administrative tasks under the direction of an assigned supervisor. The position is non-exempt and non-supervisory, with a non-negotiable salary of $23.14 per hour. The work supports essential governmental functions of the Torres Martinez Desert Cahuilla Indians. The role includes handling calls and visitors, maintaining filing and records systems, retrieving and summarizing information, responding to administrative inquiries, coordinating travel and appointments, preparing meeting agendas and schedules, recording and distributing meeting minutes, and maintaining records of expenses and use of funds. The employee must attend meetings and mandatory training and travel as required. The position requires an Associate in Arts degree in Public or Business Administration or a related field and two years of related administrative experience, or a high school diploma or equivalent with four years of related experience, including two years in an administrative role. An equivalent combination of education and related work experience may be considered; two years of related work experience is considered equivalent to 30 college credits and vice versa. The employee must maintain a valid California Class C driver’s license and insurability under the Tribe’s vehicle insurance policy, a Mandated Reporting Certificate of Training, and CPR/AED/First Aid certification. The position involves regular contact with or control over Indian children and may be subject to a background investigation under P.L. 101-630. Applicants are subject to pre-employment drug screening, and employees may be subject to drug testing when reasonably suspected of violating the Drug Free Workplace Act. The work takes place in an indoor office environment and may include outdoor activity, driving when required, and dealing with difficult people. Physical demands include prolonged desk and computer work, sitting, walking and standing for extended periods, bending, kneeling and crouching, and lifting up to 15 pounds. Indian applicants who meet the qualifications receive preference in employment to the greatest extent feasible under applicable law and the Tribe’s TERO Ordinance.

Requirements

Associate in Arts degree in Public or Business Administration or a related field and two years of related experience in an administrative role; OR a high school diploma or equivalency certificate and four years of related experience, including two years of related experience in an administrative role.
An equivalent combination of education and related work experience may be considered; two years of related work experience is equivalent to 30 college credits and vice versa.
Knowledge of record-keeping techniques, proper telephone etiquette, and filing systems, including electronic filing.
Ability to apply cultural sensitivity to culturally relevant programming, primarily Native American.
Ability to understand and follow oral and written directions.
Excellent interpersonal and customer service skills.
Effective oral and written communication skills.
Ability to operate standard office equipment, including a computer and assigned software.
Ability to observe and follow health and safety regulations.
Ability to work with minimal supervision on assigned duties.
Valid California Class C driver’s license and insurability under the Tribe’s vehicle insurance policy, maintained throughout employment.
Maintain a Mandated Reporting Certificate of Training throughout employment.
Maintain a CPR/AED/First Aid Card or Certification throughout employment.
Regular contact with or control over Indian children; may be subject to background investigation to comply with P.L. 101-630.
Applicants must complete a drug screening test prior to employment.

Responsibilities

Answer and transfer phone calls, screening calls when necessary.
Welcome and direct visitors and clients.
Maintain assigned filing systems, including electronic records as applicable.
Retrieve requested information from records, email, minutes, and related documents.
Prepare written summaries of data.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travel, meetings, and appointments for managers or supervisors.
Prepare agendas and schedules for meetings.
Record and distribute meeting minutes or other records.
Maintain a system for recording expenses and use of funds.
Attend meetings and mandatory training.
Travel as required to perform duties.
Perform related duties as assigned.