Administrative Assistant-Ozone Park, NY
About The Position
Certerra is seeking a full-time Administrative Assistant to support its Ozone Park, New York office. The role supports the management team and works directly with the business manager, handling administrative tasks in a fast-paced office. The ideal candidate is highly organized, detail-oriented, communicates well, provides good customer service, and understands the need for quick turnaround on work. Accounts payable and receivable experience is required as described in the posting; experience with Salesforce, Deltek, or the engineering and construction industries is a plus. The position includes answering phones, assisting with payroll and billing, helping management create opportunities in Salesforce, filing, and helping capture and retain records. The candidate should be able to follow instructions through to completion, ask questions to understand processes, and work as part of a team.
Requirements
- High school diploma or equivalent.
- Previous administrative office experience, including answering phones, filing, or assisting with capturing and retaining records.
- Experience with accounts payable and receivable.
- Proficiency with Microsoft 365 and Excel, along with general computer experience.
- Strong organization and attention to detail.
- Ability to follow instructions and see tasks through to completion.
- Willingness to ask questions to understand processes.
- Team-oriented approach.
- Excellent communication and customer service skills.
Nice To Haves
- Experience with Salesforce.
- Experience with Deltek.
- Experience in the engineering or construction industry.
- Experience with Microsoft Suite and Adobe.
Responsibilities
- Support the management team and work directly with the business manager.
- Answer phones and provide communication and customer service support.
- Assist with payroll and billing.
- Assist the management team with creating opportunities in Salesforce.
- Perform administrative tasks such as filing and capturing and retaining records.
- Complete work with attention to detail and quick turnaround.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
