Administrative Support Assistant

Nelson Mullins Riley & Scarborough, LLP•Dallas, TX

About The Position

Nelson Mullins is seeking a proactive, detail-oriented Administrative Support Assistant to provide administrative and operational support to legal professionals in its Uptown Dallas office. The role works alongside Legal Administrative Assistants and legal teams in a fast-paced environment, helping manage competing priorities and anticipate team needs. The position combines legal administrative tasks with general office operations and hospitality support. The assistant helps maintain an efficient, organized, and client-focused workplace and may provide backup reception coverage.

Requirements

Prior office experience.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Strong proofreading skills and technical aptitude.
Professionalism, adaptability, sound judgment, and strong organizational and communication skills.
Ability to work collaboratively, maintain confidentiality, and follow through on assignments with minimal supervision.
Willingness to assist wherever needed and comfort learning new systems and using electronic workflow and document management tools.

Nice To Haves

Law firm or professional services experience.

Responsibilities

File documents and organize emails and documents within the document management system.
Assist with conflict checks.
Proofread and format documents.
Compile client-related documentation.
Scan documents and enter time into the firm's database.
Assist with travel arrangements, billing, expense processing, records management, and mail distribution.
Prepare conference rooms for client and internal meetings and office events.
Coordinate refreshments and monitor and replenish office, kitchen, and conference room supplies.
Maintain professional, organized common areas.
Provide backup receptionist coverage by greeting clients and visitors, answering and directing calls, and assisting with day-to-day office needs.