Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Bachelor’s degree.
• 5 to 7 years of relevant Executive Administrative Assistant experience, ideally supporting senior executives and multiple leaders.
• Strong organizational and time-management skills, including the ability to manage multiple high-priority tasks simultaneously.
• Excellent written and verbal communication skills and strong attention to detail.
• Proficiency in Microsoft Office Suite and technology used to support meetings and executive communications.
• Ability to work effectively independently and as part of a global team.
• Ability to work flexible hours when business needs require coordination across global time zones or support for executive travel.
• Ability to work on-site five days per week in Troy, Michigan.

Nice To Haves

• Previous experience within a large, global, or multinational organization.
• Experience coordinating complex domestic and international executive travel.
• Experience supporting multiple senior leaders simultaneously.
• Proficiency in Adobe Acrobat, WebEx, Zoom, Workday, Concur, and Diligent.
• Project management or event planning experience.
• Customer-service mindset.
• Good understanding of corporate governance and related policies and procedures.

Responsibilities

• Manage complex calendars, appointments, meetings, and calls for Executive Leadership, proactively anticipating scheduling needs and adapting as priorities change.
• Provide administrative support across multiple global leaders while balancing schedules, priorities, and time zones.
• Arrange complex domestic and international travel plans, itineraries, agendas, and logistics for Executive Leadership and other global leaders.
• Coordinate meetings, including agendas, presentations, logistics, and follow-up documentation.
• Prepare expense reports, reports, correspondence, organizational materials, and other relevant documentation.
• Communicate and coordinate with internal stakeholders, leadership teams, and administrative partners across multiple countries and time zones.
• Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Remain responsive and adaptable to changing business, travel, and scheduling needs, including occasional support outside standard business hours.

Benefits

• Private health care effective day 1 of employment.
• Life and accident insurance.
• Paid time off, including holidays, vacation, designated time off, and parental leave.
• Relocation assistance may be available.
• Learning and development opportunities.
• Discount programs with various manufacturers and retailers.
• Recognition for innovation and excellence.
• Opportunities to give back to the community.
• Tuition reimbursement.