Administrative Assistant

Crafco•Millbury, MA

1d•$20 - $25•Onsite

About The Position

Crafco, Inc. is seeking a full-time Administrative Assistant for its Millbury, Massachusetts Supply Center. This Monday–Friday role performs plant administrative functions, including use of the company ERP system, raw-material ordering, purchase orders, production reporting and costing, inventory and cycle-count management, and specialty-products production scheduling. The position is described as having great hours, competitive pay, benefits, profit sharing, and a positive work environment. The Administrative Assistant manages receiving and production data in the ERP system; coordinates inventory designations and cycle-count procedures; works with plant and production staff and Customer Service to schedule production and maintain inventory; orders materials and processes purchase orders and requisitions; prepares production paperwork and reports; and manages plant purchasing-card activity and personnel time tracking. The role also includes telephone and communications duties, maintaining purchase-order files, and training or supervising additional administrative or shipping and receiving employees as needed. Other duties may include interviewing, hiring, and training administrative and production employees.

Requirements

A minimum of 5 years of administrative experience.
High school diploma or GED.
Understanding of overall plant operations.
Ability to establish positive working relationships with other plant departments.
Authorization to work in the United States.
Valid driver's license.
Employment offers are contingent upon passing a pre-employment drug test and background check.

Responsibilities

Enter receiving data into the ERP system accurately, completely, and on time.
Work with Sealant QA to monitor warehouse designations of finished goods and change designations as directed.
Perform storekeeper duties and carry out cycle-count procedures.
Coordinate with the Sealant Plant Manager, Production Supervisors, and Customer Service to plan and schedule silicone curing and specialty-product production.
Order raw materials and maintain appropriate material inventory based on production schedules and safety stocks.
Enter purchase orders accurately into the computer system and notify Materials Management promptly of changes in purchased-inventory pricing.
Issue production paperwork, including batch forms and packaging sheets, and enter completed job-related information into the computer system.
Enter and maintain Bills of Material in the computer system.
Collect information for month-end and inventory-control reporting; prepare and forward reports, including weekly and monthly production summaries.
Investigate and process inventory transactions following the Materials Manager's instructions.
Operate and manage the plant P-card and report transactions monthly to the corporate office.
Answer telephones and direct communications, calls, mail, and messages to the appropriate people professionally.
Process requisitions for M.R.O. supplies, write purchase orders, maintain accurate files of outstanding purchase orders, and report errors or problems to a supervisor.
Manage and rectify the company Purchase card.
Oversee, track, and report team personnel time.
Train and supervise additional administrative or shipping and receiving employees as needed.
Interview, hire, and train additional administrative and production employees as needed.