Administrative Assistant

Breakthru Beverage Group•Phoenix, AZ

18h

About The Position

The Administrative Assistant provides administrative support to a department and/or corporate functions. The role requires effective communication and confidentiality and is responsible for ensuring smooth and timely execution of administrative details. Duties include coordinating appointments, meetings, lunches, and travel; handling phone calls and voicemail; processing mail and time-sensitive materials; maintaining organized records and files; and managing office supplies and equipment. The position also performs SAP-related work, including processing incentives and orders, reconciling order discrepancies, entering and reporting pricing, sharing pricing updates with Sales Force, and processing chargebacks. Other clerical work, special projects, and administrative support for other functional areas may be assigned by the supervisor.

Requirements

Bachelor’s degree in a related field and/or equivalent training and work experience.
At least 1 year of experience in an administrative position with similar responsibilities.
Proficient PC skills using MS Office and other computer programs, including presentation software.
Verbal and written communication skills, diplomacy, discretion, and customer service skills.
Ability to multitask, work independently and/or within a team, pay attention to detail, and meet deadlines.
Analytic and reporting skills.
Sound judgment and problem-solving skills.
Ability to work in a fast-paced, high-volume team environment.

Nice To Haves

Experience using computer systems including SAP and Workday.
Excellent typing and/or word-processing skills and transcribing.

Responsibilities

Coordinate appointments, meetings, lunches, and travel arrangements as needed.
Answer incoming phone calls and office voicemail.
Coordinate incoming and outgoing mail, including drop-off and pick-up of time-sensitive materials.
Create and maintain an organized filing system and orderly records.
Maintain office supplies and equipment, including copy and fax equipment, FedEx, and miscellaneous office equipment; order and track supplies as needed.
Assist with special projects and provide administrative support to other functional areas.
Process incentives and orders in SAP.
Reconcile discrepancies in SAP on orders.
Enter pricing for the Division.
Process chargebacks.
Share pricing changes and updates with Sales Force.
Report pricing to SevenFifty.com.
Perform other SAP clerical work and other duties assigned by the supervisor.