Administrative Assistant

Cayuga Medical Center•Watkins Glen, NY

18h•$21 - $25

About The Position

The Administrative Assistant provides comprehensive administrative and operational support to the Nursing Education Department across Centralus Health, an integrated health system. The role coordinates educational programs, onboarding, nurse residency programs, and ongoing professional development for nursing division staff. The Administrative Assistant supports the department’s leadership team and serves as a liaison among educators, clinical staff, leadership, and external partners, helping deliver high-quality education aligned with organizational goals, regulatory standards, and patient care excellence. The position supports nursing education activities across multiple clinical sites. Minimal travel between sites may be required. Physical tasks include repetitive computer keyboard use; lifting and carrying light loads up to 40 pounds; stooping and kneeling; and sitting, walking, or standing for extended periods. The employee must be physically able to operate equipment used for the job.

Requirements

Associate's degree.
2–4 years of administrative experience, preferably in healthcare or education settings.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Ability to perform the stated physical requirements, including repetitive keyboard use, occasional lifting and carrying of loads up to 40 pounds, stooping and kneeling, and extended periods of sitting, walking, or standing.
Ability to operate the equipment used for the job.

Nice To Haves

Experience working in a hospital or integrated health system.
Experience in program management and managing healthcare programs.

Responsibilities

Coordinate logistics for nursing education programs, including orientation, nurse residency, onboarding, continuing education, and competency training sessions.
Maintain complex calendars for educators and department leadership, and schedule meetings, classes, and events across multiple clinical sites.
Maintain education records, attendance logs, certifications, and compliance documentation in learning management systems and databases.
Prepare and distribute program materials, announcements, reports, meeting minutes, and departmental updates.
Organize meetings, workshops, and education events, including preparing agendas and materials, setting up audiovisual equipment, and completing post-event follow-up.
Generate routine and ad hoc reports related to education participation, compliance metrics, and program outcomes.
Serve as a liaison among nursing staff, educators, human resources, and external partners to support onboarding and ongoing education initiatives.
Assist with identifying workflow improvements and supporting initiatives that enhance departmental efficiency and effectiveness.
Look for ways to improve workflows, remove barriers to success, and enhance the experience of employees and customers.
Support organizational priorities and nursing strategic goals through education.