Administrative Assistant 3

The Ohio State University

1d

About The Position

The Administrative Assistant 3 coordinates and monitors daily administrative activities and services for the Health Sciences program. The role provides comprehensive administrative support and oversees daily and long-term office functions, including finance, human resources, outreach and marketing, and facilities and space, in collaboration with the Program Director, Program Manager, and School Administration.

The position supports calendars and meetings, travel arrangements, office and laboratory operations, purchasing, events, and program activities. It also assists program and School leadership with reporting, curriculum and program evaluation, and may support faculty and business operations managers with job searches. The role participates in School Administration committees and provides backup support for other divisions as needed.

Requirements

• High school diploma or GED required.
• Strong organization skills and ability to multitask and coordinate projects from multiple sources.
• Ability to problem-solve.
• Ability to interact effectively with students, faculty, staff, and leadership in a way that positively represents the program.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Maintain calendars, schedule meetings, take minutes, order office supplies, and serve as a primary contact for visitors, students, faculty, and staff.
• Coordinate faculty and student travel arrangements, including submitting travel spend authorizations and expense reports in Workday.
• Coordinate and monitor the Health Sciences program's daily administrative and operational activities.
• Support the smooth operation of the office, teaching laboratory, and research laboratory by submitting purchase requests for supplies, maintaining supplies and equipment, and coordinating purchases of office equipment and furniture.
• Coordinate events and manage the division's daily activities.
• Assist program and School leadership with coordinating, implementing, and assessing program activities.
• Prepare reports for accrediting agencies and support curriculum and program evaluations.
• May support program faculty and School Business Operations Managers with posting and coordinating job searches.
• Serve on School Administration committees, assist with event planning and coordination, provide backup for other divisions, and perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED