Administrative Assistant 3

Internal•Bellingham, WA

About The Position

Western Washington University’s Disability Access Center (DAC) helps provide equal access and full inclusion for students through an individualized, interactive process that supports eligible students with disabilities. The DAC coordinates and administers approved accommodations and connects with students, faculty, and campus partners to reduce barriers across the student experience. The Administrative Assistant 3 provides advanced administrative and clerical support to the DAC. The role performs complex front-desk and office operations, manages student-facing communications, supports disability accommodation processes, maintains confidential records and documentation, coordinates schedules and referrals, and assists in monitoring budgets and expenditures. The incumbent exercises discretion, handles sensitive information, and ensures timely, accurate service delivery. Western Washington University expects employees to establish and maintain productive, inclusive working relationships with diverse populations and to operationalize economic, societal, and environmental sustainability concepts in their work. This position is covered by bargaining unit D and its collective bargaining agreement with Public School Employees of WWU. Employees must comply with the university immunization policy, including providing proof of Rubeola measles immunity within 60 days of hire. New employees must also verify employment eligibility before beginning work, and new hires are subject to a thorough background check, including a sexual misconduct background check.

Requirements

High school graduate or equivalent.
Demonstrated increasingly responsible full-time experience providing secretarial, administrative, and/or budgetary work.
Demonstrated ability to exercise professionalism, judgment, and confidentiality.
Demonstrated ability to excel in a fast-paced environment.
Proficiency in Microsoft applications such as Word, Teams, Outlook, and Excel.
Excellent interpersonal and written communication skills.
Ability to work collaboratively as a positive team member and foster a cooperative, welcoming, inclusive, and affirming work environment.

Nice To Haves

Bachelor’s degree.
Experience with database and travel systems, such as Banner, Millennium FAST Finance and HR software, or PageUP.
Work experience in a setting requiring strict confidentiality and familiarity with FERPA.
Familiarity with accessibility practices, such as accessible document formatting, captions or transcripts, or creating materials that meet departmental accessibility standards.
Experience supporting financial operations and/or procurement workflows, such as purchase support, expenditure tracking, and record maintenance.

Responsibilities

Provide advanced administrative and clerical support to the Disability Access Center.
Perform complex front-desk and office operations.
Manage student-facing communications.
Support disability accommodation processes.
Maintain confidential records and documentation.
Coordinate schedules and referrals.
Assist in monitoring budgets and expenditures.
Handle sensitive information with discretion and ensure timely, accurate service delivery.