Administrative Assistant 3

Indotronix International Corporation • San Diego, CA

2d • Onsite

About The Position

Join Indoronix as an Administrative Assistant 3, providing centralized administrative support for the PrOP SharePoint site and training system. The role contributes to operational efficiency across multiple locations and is performed onsite with a collaborative team. The position supports document control, training administration, reporting, audit preparation, and process improvement.

Requirements

• High school diploma or equivalent.
• At least 4 years of administrative support or project coordination experience.
• Working knowledge of SharePoint, including site, library, folder, and permission management.
• Strong organizational skills and demonstrated ability to track actions and follow up with multiple stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Comfort navigating web-based systems and databases.
• Excellent written and verbal communication skills, including professional email writing and meeting facilitation.
• Exceptional attention to detail and document accuracy.

Nice To Haves

• Experience with PrOP or formal document control systems.
• Familiarity with training management software (LX) or a similar learning management system.
• Previous involvement in compliance tracking, audit preparation, or training program support.
• Excel data analysis skills, including filters, pivot tables, and charts.
• Ability to create user-friendly job aids and quick-reference guides.
• Experience working with cross-functional teams and leadership.
• Associate’s or bachelor’s degree in business, information systems, or a related field.

Responsibilities

• Manage PrOP document lifecycles, track approvals, and facilitate meetings to resolve delays.
• Serve as the primary contact for PrOP-related inquiries and prepare status updates.
• Upload on-the-job training (OJT) and other training materials to the training management system.
• Generate and distribute standard and ad hoc training reports for leadership and compliance needs.
• Create job aids and user guides for system and process navigation.
• Support internal audits by gathering and organizing required documentation.
• Identify and recommend workflow improvements to enhance administrative processes.

Benefits

• Competitive compensation package.
• Stable, full-time onsite schedule (9x80 A).
• Opportunity to work with a diverse, cross-functional team.
• Leadership support for professional growth and skills development.
• Exposure to process improvement initiatives and advanced training systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED