Executive Administrative Assistant

Aptiv • Troy, MI

1d • Onsite

About The Position

The Executive Administrative Assistant at Aptiv supports Executive Leadership and multiple global leaders, enabling them to operate effectively in a fast-paced global organization. The role anticipates leadership needs, manages complex schedules, coordinates domestic and international travel, and supports day-to-day priorities across regions and time zones.

The position requires exceptional organization, adaptability, discretion, and responsiveness as priorities change. The assistant coordinates with leaders, teams, and administrative partners across multiple countries and time zones, balances competing priorities, and handles sensitive information professionally and confidentially. The role is on-site five days per week in Troy, Michigan, with flexible hours and occasional support outside standard business hours as business needs require.

Requirements

• Bachelor’s degree.
• 5 to 7 years of relevant Executive Administrative Assistant experience, ideally supporting senior executives and multiple leaders.
• Strong organizational and time-management skills, including the ability to manage multiple high-priority tasks simultaneously.
• Excellent written and verbal communication skills and strong attention to detail.
• Proficiency in Microsoft Office Suite and technology used to support meetings and executive communications.
• Ability to work effectively independently and as part of a global team.
• Ability to work flexible hours when business needs require coordination across global time zones or support for executive travel.
• Ability to work on-site five days per week in Troy, Michigan.

Nice To Haves

• Previous experience within a large, global, or multinational organization.
• Experience coordinating complex domestic and international executive travel.
• Experience supporting multiple senior leaders simultaneously.
• Proficiency in Adobe Acrobat, WebEx, Zoom, Workday, Concur, and Diligent.
• Project management or event planning experience.
• Customer-service mindset.
• Good understanding of corporate governance and related policies and procedures.

Responsibilities

• Manage complex calendars, appointments, meetings, and calls for Executive Leadership, proactively anticipating scheduling needs and adapting as priorities change.
• Provide administrative support across multiple global leaders while balancing schedules, priorities, and time zones.
• Arrange complex domestic and international travel plans, itineraries, agendas, and logistics for Executive Leadership and other global leaders.
• Coordinate meetings, including agendas, presentations, logistics, and follow-up documentation.
• Prepare expense reports, reports, correspondence, organizational materials, and other relevant documentation.
• Communicate and coordinate with internal stakeholders, leadership teams, and administrative partners across multiple countries and time zones.
• Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Remain responsive and adaptable to changing business, travel, and scheduling needs, including occasional support outside standard business hours.

Benefits

• Private health care effective day 1 of employment.
• Life and accident insurance.
• Paid time off, including holidays, vacation, designated time off, and parental leave.
• Relocation assistance may be available.
• Learning and development opportunities.
• Discount programs with various manufacturers and retailers.
• Recognition for innovation and excellence.
• Opportunities to give back to the community.
• Tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior