Executive Administrative Assistant
About The Position
Join the Corporate Controllers Business Management & Administrative Professionals team in a fast-paced organization where each day is unique. The role offers a platform for professional growth and skill enhancement on a results-oriented team focused on attention to detail and quality. The Executive Administrative Assistant works effectively in a team environment, represents the manager or group with professional courtesy and acumen, and delivers high-quality work. The position involves regular interaction with executive-level internal clients across lines of business and adapting procedures, processes, and techniques to complete assignments in line with department activities and goals. This role requires working five days per week in the office, Monday through Friday, and does not support hybrid work.
Requirements
- At least five years of administrative experience.
- Advanced organizational ability.
- Discretion and good judgment in confidential situations.
- Proven experience interacting with senior management.
- Strong interpersonal, written, and oral communication skills.
- Strong proficiency in Microsoft Office.
- Excellent telephone etiquette.
- Ability to manage competing priorities, including calendar management.
Nice To Haves
- Experience supporting a Managing Director or equivalent, or above.
- A college degree.
Responsibilities
- Maintain complex and detailed calendars.
- Screen incoming calls, determine their priority, and use caution when dispensing information.
- Coordinate logistics for internal and external meetings.
- Arrange and coordinate complex domestic and international travel.
- Organize internal and external events, including catering and transportation.
- Process invoices and team members’ travel and expense claims in accordance with policies and guidelines.
- Assist with staff onboarding and offboarding, including requesting equipment setup and system access.
- Produce high-quality emails and messages for people at all levels of the organization.
- Maintain department documents, including current organizational charts and executive biographies.
- Handle regular activities independently and advise in advance about issues or delays.
- Assist with editing spreadsheets and presentations, including printing and binding materials for client meetings.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
