Sr. Administrative Assistant - Texas AgriLife Extension Service
About The Position
The Sr. Administrative Assistant supports the Texas AgriLife Extension Service’s Ag-Hort Department and its County Agents, staff, and volunteers. The role researches and prepares educational and marketing materials, maintains department websites and records, assists with inquiries, and provides administrative and logistical support for Extension programs and events. The position also handles event registrations, payments, receipts, deposits, budgets, and purchases; prepares state and program reporting; conducts educational research; maintains publications and filing systems; supports staff timekeeping; and helps cross-train other support staff. The employee may also perform emergency-management-related duties during a local state of disaster as directed by appropriate county managers.
Requirements
- High school diploma or GED.
- Three years of job-related experience.
- Excellent computer and typing skills, with a minimum typing speed of 35 WPM.
- Accounting or bookkeeping skills.
- Strong organizational skills and ability to complete assigned tasks within tight deadlines.
- Verbal and written communication skills and ability to interact effectively with employees, the public, and public officials.
Nice To Haves
- Two years of technical school and/or specialized training in business or marketing preferred.
Responsibilities
- Research, compose, design, and distribute educational newsletters, brochures, handouts, flyers, and programs.
- Update the Ag-Hort Department website, upload documents, revise website text, create forms, and run reports as needed.
- Assist with the main email inbox, route messages to appropriate staff, respond to telephone inquiries, and assist walk-in clientele.
- Compose correspondence for County Agents; prepare press releases and marketing materials; and distribute them as appropriate.
- Coordinate educational meetings and programs, including setup and teardown, event notifications, advertising, registration, equipment, and caterer contact.
- Collect event funds, manage receipts and deposits with committees, work with event budgets, and purchase event items by debit card with committee agent approval.
- Prepare state and program data reports, including daily TAMED reports and CEU reporting to TDA; serve as liaison to TDA for CEUs earned through Extension programming.
- Conduct educational research using central files and Extension and University data in print and online.
- Maintain and update publications, DVDs, educational data, administrative central-file data, and the department filing system.
- Provide clerical and administrative support to Agents, county staff, and volunteers, including room and vehicle reservations.
- Coordinate with County, District, and State representatives on joint events and handle Extension logistics.
- Enter Time Adjustment Record forms and review timesheets for County staff in the Ag-Hort unit.
- Assist with cross-training other support staff as necessary.
- Perform activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.
Benefits
- Membership in the Texas County District Retirement System (TCDRS) for full-time and part-time employees.
- A wide range of benefits for full-time employees.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
