Sr. Administrative Assistant

LyondellBasell North America • Houston, TX

1d

About The Position

The Sr. Administrative Assistant supports senior global leaders on the People & Culture Leadership Team. The role requires an energetic, highly motivated team player who can manage multiple priorities with attention to detail, improve processes, solve problems, and provide excellent customer service. Strong organizational, written, and verbal communication skills are essential. Because the work is sensitive, maintaining confidentiality in daily activities is critical.

The position provides comprehensive administrative support, including executive calendar and email management, meeting and travel coordination, expense reporting, data analysis, report and presentation preparation, SharePoint and Teams information management, HR program and project coordination, communications support, onboarding assistance, vendor and office administration, and professional representation of People & Culture leaders. The assistant must handle confidential employee, organizational, and business information with discretion.

Requirements

• Preference for a bachelor’s degree and at least 4 years of experience supporting senior leaders at senior director level or above in a multinational corporation; candidates without a degree must have at least 8 years of experience.
• At least 2 years of experience working effectively under high pressure while managing multiple tasks and handling confidential and sensitive information, such as financial or employee data.
• Excellent organizational skills, attention to detail, and sense of urgency.
• Self-motivated, proactive, solution-oriented, and a team player.
• Ability to establish trust, retain confidentiality, and exercise discretion when handling employee data and People & Culture business-sensitive materials.
• Professional maturity and presence, excellent interpersonal judgment, and ability to collaborate and maintain positive relationships with employees and leaders across functions and geographic locations.
• Strong technical capability in Microsoft Excel and PowerPoint.
• Ability to work independently with Word, Outlook, Teams, and other Microsoft 365 tools.
• Ability to support multiple annual processes simultaneously, manage deadlines, maintain accurate follow-up, and organize competing priorities in a fast-paced environment.
• Commitment to accurate work, reliable documentation, high-quality deliverables, and dependable follow-up.

Nice To Haves

• Understanding of SAP and SuccessFactors.

Responsibilities

• Oversee multiple calendars and email accounts, prioritize action items, send reminders, respond to inquiries, and proactively prepare briefings on events, meetings, travel, and calendar items.
• Coordinate domestic and international internal and external meetings, including travel, catering, reservations, hotel contracts, agendas, meeting rooms, registration, equipment, recreation, promotional items, billing, and outside vendors.
• Assist with planning and executing staff meetings, including arranging space and guest speakers, preparing invitations and attendee communications, coordinating written materials, taking minutes, and tracking open issues and actions.
• Organize periodic global calls and meetings, set agendas, and prepare presentations.
• Coordinate domestic and international travel, develop itineraries, and secure travel visas as needed.
• Reconcile and submit monthly expense reports in accordance with policy.
• Prepare reports and presentations on HR-related topics and perform moderately complex data analysis, including maintaining, manipulating, and analyzing data, verifying accuracy, resolving data issues, and recommending remedies and prevention measures.
• Maintain and organize information on SharePoint and Teams sites as needed.
• Support planning and coordination of major HR processes, programs, and projects to complete functional goals on time and with optimum quality.
• Ensure consistency and quality of communications and presentations, publish organizational announcements to the company intranet, and develop communications for internal and external stakeholders as needed.
• Assist with onboarding new team members, including securing desk space and IT equipment and coordinating first-day activities.
• Provide varied administrative support, including maintaining files, forms, and project documentation; ordering supplies; ensuring vendor invoices are paid; and providing backup support to other HR assistants as needed.
• Professionally represent People & Culture leaders and the organization to internal and external stakeholders.
• Handle confidential employee, organizational, and business information appropriately and maintain discretion in all interactions, documentation, and communications.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior