Senior Administrative Assistant (Administrative Support Assistant III) - HR Consulting, Commercial Banking

Capital One • McLean, VA

1d • $73,500 - $92,300

About The Position

Capital One is seeking an experienced Administrative Support Assistant III to support multiple executives, from Director to Managing Vice President level, in a fast-paced, tech-savvy environment. The role performs administrative functions that enable leaders to focus on department and company goals, acts as an extension and gatekeeper for executives, and helps the team operate efficiently. It also involves sharing information and supporting relationship-building across the team.

The position includes prioritizing complex calendars and responding to last-minute changes, coordinating travel and expense reports, supporting team activities and events, and communicating with colleagues as a team ambassador. Success requires adaptability, resourcefulness, sound judgment, attention to detail, effective communication, and a collaborative approach.

The position requires a high school diploma, GED, or equivalent certification; at least two years of administrative experience; and at least two years of experience with Microsoft Office Suite or Google Workspace. An associate degree and additional executive or administrative support experience are preferred. Capital One will not sponsor a new applicant for employment authorization for this position.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Flexibility and adaptability in response to changing demands and priorities.
• Resourcefulness, autonomy, strong judgment, and influencing skills.
• Exceptional attention to detail and strong written and verbal communication skills.
• Ability to collaborate with Administrative Assistants and other colleagues.

Nice To Haves

• Associate degree.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience using AI tools such as Gemini, Copilot, Claude, or other AI solutions.
• Experience setting up video conferencing and Zoom or Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent organizational skills.

Responsibilities

• Support multiple executives, from Director to Managing Vice President level, with administrative functions.
• Manage complex calendars, prioritize scheduling requests, and adjust to frequent last-minute changes.
• Coordinate travel arrangements and prepare timely expense reports.
• Drive team activities and events, including all-hands meetings and social events.
• Circulate information, answer questions, and act as a team ambassador.
• Build and foster relationships with other Administrative Assistants, teams, and colleagues.
• Proactively solve complex problems and support the efficient operation of the organization.

Benefits

• Comprehensive, competitive health, financial, and other benefits supporting total well-being; eligibility varies by full-time or part-time status, exempt or non-exempt status, and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED