HR Administrative Assistant III

SAIC • Reston, VA

8d • Onsite

About The Position

SAIC is seeking an HR Administrative Assistant to support day-to-day Human Resources operations at its corporate headquarters in Reston, Virginia. This full-time, on-site position provides administrative support to multiple leaders and teams across the Human Resources organization. The role involves coordinating meetings and events, preparing presentations and business materials, maintaining spreadsheets and records, organizing electronic files, tracking requests and deadlines, and supporting recurring HR processes. The position requires discretion, professionalism, sound judgment, and careful handling of confidential employee and company information.

Requirements

• High school diploma or equivalent.
• Five years of administrative or office support experience; HR or corporate-function experience is preferred.
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams.
• Experience creating and formatting professional presentations and business documents.
• Working knowledge of Excel, including data entry, formatting, sorting, filtering, and basic formulas.
• Strong organizational skills and ability to manage multiple tasks and competing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively with multiple teams and stakeholders.
• Professionalism and demonstrated ability to handle confidential or sensitive HR-related information appropriately.
• U.S. citizenship required.

Nice To Haves

• Associate degree preferred.
• Previous administrative experience supporting Human Resources and/or multiple corporate departments or business functions.

Responsibilities

• Provide administrative support to Human Resources leadership and their teams.
• Schedule and coordinate HR-related meetings, manage invitations, and support meeting logistics.
• Create, format, and update PowerPoint presentations, reports, and other HR business materials, such as org charts, dashboards, and HR communications.
• Develop and maintain Excel spreadsheets, trackers, and records for HR activities, including headcount tracking, onboarding/offboarding logs, training attendance, and action trackers.
• Use Microsoft Teams, Outlook, SharePoint, and other tools to support collaboration, HR document management, and information sharing across HR and business stakeholders.
• Organize and maintain electronic HR files, shared folders, and departmental resources in alignment with HR data handling guidelines.
• Assist with planning and coordinating HR-related events and activities, such as town halls, training sessions, employee engagement events, and recognition activities.
• Track HR administrative requests, action items, and deadlines, ensuring timely follow-up and status updates to HR leaders.
• Support standard HR processes and cycles, including performance/talent reviews, engagement initiatives, and communications, by preparing materials, consolidating information, and managing logistics.
• Manage multiple assignments and shifting priorities while delivering timely, high-quality support to HR and related teams.
• Handle confidential employee and company information with discretion, professionalism, and sound judgment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED