HR Administrative Assistant
About The Position
The HR Administrative Assistant provides administrative and operational support for Human Resources, including employee records, onboarding, recruiting, timekeeping, payroll, and general office administration. The position travels frequently to company locations to support employees, managers, and operations while maintaining consistent HR processes and confidentiality. The role supports employee processes and personnel records, routine HR inquiries, recruiting coordination, office operations, and administrative needs across HR and other business functions. It requires approximately 75% travel to company facilities, including overnight travel as needed, and work at office and manufacturing facilities. The employee must adapt to different facilities, teams, schedules, and operational needs. Plant environments may be noisy and require PPE. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.
Requirements
- High school diploma or equivalent required.
- 1–3 years of administrative, HR, payroll, recruiting, customer service, or related experience preferred.
- Valid driver's license and ability to travel independently between company locations.
- Strong organizational, time management, communication, customer service, and attention-to-detail skills.
- Ability to manage multiple priorities, meet deadlines, and follow through on assignments.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to handle confidential information professionally and work independently and collaboratively.
- Ability and willingness to travel frequently.
Nice To Haves
- Additional education in Human Resources, Business Administration, Accounting, or a related field.
- Experience with HRIS, payroll, applicant tracking, or timekeeping systems.
- Bilingual English/Spanish skills.
Responsibilities
- Support new hire, onboarding, termination, attendance, status-change, and other employee processes.
- Maintain accurate personnel files, HR documentation, forms, and employment records.
- Answer routine HR questions and refer complex matters to the appropriate HR team member.
- Maintain confidentiality of employee and company information.
- Schedule applicant phone screens, interviews, physicals, background checks, and orientations.
- Coordinate interviews and candidate communication throughout the hiring process.
- Assist with job postings, recruiting administration, job fairs, community events, and other recruiting activities.
- Maintain accurate applicant and recruiting records.
- Maintain calendars and prepare reports, spreadsheets, documents, and other administrative materials.
- Support office operations, including filing, supplies, and general administrative needs.
- Coordinate administrative needs with HR, Operations, Accounting, and Management.
- Assist with special projects and other business needs.
- Travel to company facilities, including overnight travel as needed, to provide HR and administrative support for onboarding, employee documentation, timekeeping, payroll, recruiting, and other HR activities.
- Adapt to different facilities, teams, schedules, and operational needs while maintaining consistent HR processes.
- Coordinate travel schedules and priorities with HR and management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
