HR Administrative Assistant

Millwood•Vienna, OH

7d•Onsite

About The Position

The HR Administrative Assistant provides administrative and operational support for Human Resources, including employee records, onboarding, recruiting, timekeeping, payroll, and general office administration. The position travels frequently to company locations to support employees, managers, and operations while maintaining consistent HR processes and confidentiality. The role provides support across company facilities and adapts to different teams, schedules, and operational needs. Travel is approximately 75% of the time, including overnight travel as needed. Work takes place at office and manufacturing facilities.

Requirements

High school diploma or equivalent required.
1–3 years of administrative, HR, payroll, recruiting, customer service, or related experience preferred.
Valid driver's license and ability to travel independently between company locations.
Strong organizational, time management, communication, customer service, and attention-to-detail skills.
Ability to manage multiple priorities, meet deadlines, and follow through on assignments.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Ability to handle confidential information professionally and work independently and collaboratively.
Ability and willingness to travel frequently.
Ability to move throughout office and plant environments; sit, stand, walk, reach, hear, speak, and use hands and fingers regularly.
Close and distant vision are required.

Nice To Haves

Additional education in Human Resources, Business Administration, Accounting, or a related field.
Experience with HRIS, payroll, applicant tracking, or timekeeping systems.
Bilingual English/Spanish skills.

Responsibilities

Support new hire, onboarding, termination, attendance, status-change, and other employee processes.
Maintain accurate personnel files, HR documentation, forms, employment records, and applicant and recruiting records.
Answer routine HR questions and refer complex matters to the appropriate HR team member.
Maintain the confidentiality of employee and company information.
Schedule applicant phone screens, interviews, physicals, background checks, and orientations.
Coordinate interviews and candidate communication throughout the hiring process.
Assist with job postings, recruiting administration, job fairs, community events, and other recruiting activities.
Maintain calendars and prepare reports, spreadsheets, documents, and other administrative materials.
Support office operations, including filing, supplies, and general administrative needs.
Coordinate administrative needs with HR, Operations, Accounting, and Management.
Assist with special projects and other business needs.
Travel to company facilities to provide HR and administrative support for onboarding, employee documentation, timekeeping, payroll, recruiting, and other HR activities.
Adapt to different facilities, teams, schedules, and operational needs while maintaining consistent HR processes.
Coordinate travel schedules and priorities with HR and management.