HR & Administrative Assistant

Ore Designs, Inc•Woods Cross, UT

7d•$20 - $24•Onsite

About The Position

ORE Designs is seeking a dependable, people-focused HR & Administrative Assistant to serve as the welcoming face of its Woods Cross facility. The role manages front desk hospitality and daily office coordination while providing hands-on administrative support to Human Resources and executive leadership. The position calls for someone who can deliver warm, white-glove service while maintaining strict confidentiality, organization, and proactive follow-through. This is a full-time, onsite position in Woods Cross, Utah, scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may vary slightly with business needs and project demands. Pay is $20–$24 per hour, depending on experience and skill set. The work is primarily in a normal office setting, with occasional time on the production floor and possible exposure to varied temperatures and moderate-to-loud noise.

Requirements

At least two years of experience in an administrative, front desk, or HR support role.
Ability to maintain confidentiality and discretion with sensitive employee and company information.
Proficiency in Microsoft Office programs, including Outlook, Teams, Excel, and Word.
Strong organizational skills and ability to prioritize and coordinate multiple tasks.
Excellent written and verbal communication skills and professional phone etiquette.
Strong interpersonal skills when interacting with internal and external business partners and staff at all levels.
Sound judgment and practical problem-solving skills, including confidence handling routine decisions in a supervisor's absence.
Adaptability, proactive follow-through, a team-first attitude, and responsiveness to changing priorities.
Flexibility, receptiveness to feedback, and a service-oriented approach to internal staff and external visitors.

Nice To Haves

Exposure to HR processes or relevant coursework.

Responsibilities

Greet visitors, candidates, and vendors with professional hospitality.
Answer and route incoming telephone calls, manage incoming and outgoing mail and packages, and respond to general inquiries.
Maintain a tidy, professional, and well-stocked reception area, break room, and conference spaces.
Coordinate office needs, including conference room reservations, meeting catering, and basic administrative supply inventory.
Prepare new-hire onboarding packets, orientation materials, and welcome kits.
Assist with processing new-hire documentation, maintaining compliant I-9 records, and filing confidential personnel records.
Support HRIS data entry, document uploads, and basic reporting in BambooHR.
Assist with employee milestone recognitions and plan staff morale events and company lunches.
Help reconcile monthly HR and benefit invoices for accuracy.
Provide ad-hoc administrative support to executive leadership, including calendar coordination, meeting preparation, light travel arrangements, and special projects.
Prepare routine correspondence, presentations, email announcements, and spreadsheets.
Perform document processing, photocopying, scanning, and other assigned administrative tasks.
Adapt to shifting priorities and support emerging operational needs.