HR Administrative Assistant

Mental Health Association - Western MA•Chicopee, MA

2h•$19 - $20

About The Position

The Human Resources Administrative Assistant supports the Human Resources Department with administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. The role helps deliver a consistent, positive employee experience and ensures HR processes operate efficiently and comply with agency policies and applicable regulations. The position is scheduled Monday through Friday, 9 a.m. to 5 p.m., with a pay range of $19–$20 per hour. The employee works primarily indoors in an office setting with generally quiet to moderate noise levels.

Requirements

1–2 years of experience in an administrative or HR support role.
Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems.
Excellent written, verbal, and interpersonal communication skills.
Exceptional organizational and time-management skills with strong attention to detail.
Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments.
Self-motivated, team-oriented, and adaptable.

Responsibilities

Track and organize applications that are not moving forward.
Assist with conducting reference checks for all divisions.
Create new-hire attendance and sick-line informational cards.
Enter new-hire candidate credentials in the HRIS (ADP).
Create new-hire folders and file them in the Main HR Office.
Assist with I-9 documentation, E-Verify, and audit preparation.
Maintain accurate, up-to-date employee records in electronic and paper systems.
Manage the agency’s Call Out Line.
Process internal job offers and employee transfer and promotion paperwork.
Manage MHA’s Internship Program.
Provide general support related to HR policies, benefits, and employee inquiries.
Manage the MHA Cares Program and participate in EAP webinars.
Assist with HRIS data entry and updates.
Provide administrative support to the HR team on day-to-day operations and ongoing projects.
Contribute ideas and solutions to improve processes.
Support compliance by maintaining knowledge of federal and state employment laws and agency standards.
File employee documents for active and terminated employees weekly.
Process performance reviews in ADP.
Process and file Corrective Actions.
Manage equipment returns and assignments.
Prepare anniversary and milestone letters.
Process longevity awards.
Schedule and follow up on TB tests.
Process employment verifications.
Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team.