HR Administrative Assistant

Alabama Agricultural and Mechanical University•Normal, AL

About The Position

Performs and/or oversees a variety of administrative, fiscal, staff-support, and planning activities for a department or organizational unit. Duties may involve budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and information-gathering projects. Coordinates meetings, program functions, and special events as appropriate. Leads and trains lower-graded staff and/or students, and may coordinate specified administrative activities and reporting across multiple organizational units within a department.

Requirements

Bachelor's degree.
At least five years of experience directly related to the duties and responsibilities specified.
Knowledge of computerized information systems used in financial and/or accounting applications.
Knowledge of general accounting principles.
Knowledge of human resources concepts, practices, policies, and procedures.
Skill using personal computers and related software applications.
Skill in organizing resources and establishing priorities.
Demonstrated ability to maintain confidentiality.
Records-maintenance skills.
Database-management skills.
Ability to gather data, compile information, and prepare reports.
Ability to supervise and train assigned staff.
Ability to analyze and solve problems.
Ability to make administrative and procedural decisions and judgments.
Ability to create, compose, and edit written materials.
Ability to communicate effectively, orally and in writing.

Responsibilities

Oversee and/or perform diverse administrative activities for the department or organizational unit, serving as a central liaison with other departments and external constituencies on day-to-day matters.
Create, compose, and edit technical and administrative correspondence and documentation using knowledge of operational issues.
Assist with administrative problem-solving, program and project planning, development, and execution of goals and objectives.
Research information, compile statistics, gather and compute data, and prepare special or one-time reports, summaries, and responses to inquiries.
Monitor, reconcile, and assist with fiscal administration, including budgets, funding, grants, contracts, payroll, employment, travel, and purchasing; may assist with fiscal planning and seeking alternate funding sources.
Provide or oversee unit support activities, including answering telephones, resolving visitor inquiries, controlling incoming and outgoing correspondence, and following up on operational commitments.
Provide administrative support for faculty and/or staff searches, including logging applications, preparing acknowledgments and interview documents, coordinating interview logistics, and maintaining search documentation.
Schedule appointments and maintain calendars; coordinate and facilitate meetings, facilities usage, events, and travel arrangements as required.
Establish, update, and maintain unit files, inventories, and records; implement and maintain data-management systems as required.
Lead and guide lower-level staff and supervise student employees as appropriate; may participate in hiring decisions and performance appraisals.
Perform other job-related duties as assigned.