HR Administrative Assistant III

SAIC • Reston, VA

7d • Onsite

About The Position

SAIC is seeking an HR Administrative Assistant to support day-to-day Human Resources operations at its corporate headquarters in Reston, Virginia. This full-time, on-site role provides administrative support to multiple leaders across the Human Resources organization. The position supports HR meetings, presentations, records, events, administrative requests, and standard HR processes. It requires discretion and sound judgment when handling confidential employee and company information.

Requirements

• High school diploma or equivalent.
• Five years of administrative or office support experience; experience in an HR or corporate function is preferred.
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams.
• Experience creating and formatting professional presentations and business documents.
• Working knowledge of Excel, including data entry, formatting, sorting, filtering, and basic formulas.
• Strong organizational skills and ability to manage multiple tasks and competing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively with multiple teams and stakeholders.
• Professionalism and demonstrated ability to appropriately handle confidential or sensitive HR-related information.
• U.S. citizenship required.

Nice To Haves

• Associate degree preferred.
• Previous administrative experience supporting Human Resources and/or multiple corporate departments or business functions.
• Experience in an HR or corporate function.

Responsibilities

• Provide administrative support to Human Resources leadership and their teams.
• Schedule and coordinate HR-related meetings, manage invitations, and support meeting logistics.
• Create, format, and update PowerPoint presentations, reports, and other HR business materials, including organizational charts, dashboards, and HR communications.
• Develop and maintain Excel spreadsheets, trackers, and records to support HR activities, such as headcount tracking, onboarding and offboarding logs, training attendance, and action tracking.
• Use Microsoft Teams, Outlook, SharePoint, and other tools to support collaboration, HR document management, and information sharing across HR and business stakeholders.
• Organize and maintain electronic HR files, shared folders, and departmental resources in accordance with HR data handling guidelines.
• Assist with planning and coordinating HR events and activities, including town halls, training sessions, employee engagement events, and recognition activities.
• Track HR administrative requests, action items, and deadlines, ensuring timely follow-up and status updates to HR leaders.
• Support standard HR processes and cycles, including performance and talent reviews, engagement initiatives, and communications, by preparing materials, consolidating information, and managing logistics.
• Manage multiple assignments and shifting priorities while providing timely, high-quality support to HR and related teams.
• Handle confidential employee and company information with discretion, professionalism, and sound judgment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED