Senior Administrative Assistant (Administrative Support Assistant III) Premium Products and Experiences

Capital One • McLean, VA

1d • $80,900 - $100,700

About The Position

Capital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. The role partners with multiple executives to handle administrative tasks and help them focus on department and company goals. It requires flexibility, adaptability, resourcefulness, autonomy, and strong problem-solving skills as demands and priorities change. The assistant serves as a gatekeeper and extension of executive leaders and is central to maintaining an efficient, productive, and positive team.

The position includes strategically managing complex executive schedules, making travel arrangements, preparing expense reports, disseminating information, and supporting meetings and events. It also requires personable communication and strong writing and proofreading skills. The role promotes a fun, team-oriented workplace and includes general administrative duties and ad-hoc projects.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Nice To Haves

• Associate degree.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management experience supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience setting up video conferencing and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Manage daily calendars for multiple executives, adjusting or prioritizing schedules in response to last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and prepare expense reports using Capital One systems.
• Drive key team activities and events, including all-hands and team meetings, conferences, supply orders, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organization.
• Perform general administrative duties, including copying and mail distribution, and support ad-hoc projects, committees, and group events.
• Promote a fun and team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being; eligibility varies by employment status and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED