Administrative Assistant 3 - Human Resources & Civil Rights

Nevada System of Higher Education

1d•Onsite

About The Position

Truckee Meadows Community College (TMCC) in Reno, Nevada is seeking a collaborative, detail-oriented Administrative Assistant 3 for its Human Resources & Civil Rights Department. The position provides clerical and customer-service support, handles sensitive information, applies current policies, manages calendars, composes notes, files documents, submits work orders, and manages supplies. The role maintains budget accounts, reconciles purchasing-card statements, and processes invoice requests, spend authorizations, and reimbursements. It also serves as the department’s front-desk receptionist, answering telephones, processing incoming mail, responding to email, explaining benefits, and assisting customers. The Administrative Assistant 3 processes applications, tracks credit totals, maintains accurate cost ledgers, processes tuition invoices and repayments and billings, and provides support regarding grant-in-aid. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., subject to change based on organizational needs. The position is full-time, with a 100% full-time equivalent.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience involving one or more of the following: maintaining complex records and files; public/customer relations, including explaining detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities.
Alternatively, one year of experience as an Administrative Assistant II in Nevada State service, or an equivalent combination of education and experience as described.
Excellent customer service experience.

Nice To Haves

Reception experience.
Accounts or accounting experience.
Human resources experience.

Responsibilities

Provide clerical support to the Human Resources & Civil Rights Department.
Maintain and process sensitive information and apply current policies.
Manage member calendars, compose notes, file documents, submit work orders, and manage supplies.
Maintain budget accounts and reconcile purchasing-card statements.
Process invoice requests, spend authorizations, and reimbursements.
Serve as the front-desk receptionist, answer telephones, process incoming mail, respond to emails, explain benefits, and provide customer support.
Process applications and track credit totals.
Maintain accurate ledgers for costs.
Process tuition invoices and repayments and billings.
Provide support regarding grant-in-aid.

Benefits

Health insurance options, including dental and vision insurance.
19.25% retirement match in PERS.
Life insurance and annual and sick leave.
Sports and Fitness Center membership options for the employee and spouse or domestic partner.
ComPsych support for employees through difficult moments.
Free parking at all TMCC campus locations.
No state income tax.
Discounts and employee purchase programs for full-time faculty and staff.
Classified Grant-in-Aid: tuition is paid in full for classified employees taking a course that applies toward a degree or is job-related.
Classified Registration Fee Reduction Program for spouses, domestic partners, and dependents of classified employees working at least 53%, for undergraduate courses through TMCC.