Administrative Assistant - Human Resources

Midland Public Schools•Midland, MI

About The Position

The HR Administrative Assistant at Midland Public Schools provides administrative and operational support to the Human Resources department. The role supports employee onboarding, records management, and daily HR operations to provide efficient service to staff and applicants while maintaining compliance with state and district standards. It serves as a key contact for internal and external stakeholders and requires professionalism, accuracy, confidentiality, and sound independent judgment. The position is full-time, Monday through Friday, for 260 days per year. Hours are 6:00 AM–2:30 PM on instructional days, 8:00 AM–4:30 PM on non-instructional days, and 7:00 AM–5:00 PM Monday through Thursday during summer. Hours during holidays and breaks are determined by the Central Office. The starting wage range is $18.95–$22.09 per hour. The position reports to the Director of Human Resources. Evaluations occur yearly for the first two years, then every three years following a satisfactory evaluation.

Requirements

Must pass a background check.
Must be a high school graduate or have a GED equivalent.
Excellent organizational skills and strong attention to detail.
Strong written and verbal communication skills.
Ability to work collaboratively and independently.
Efficiency with software applications and related technologies.
Experience with Microsoft Office and Google Suite applications.
Ability to balance multiple tasks simultaneously and function in a fast-paced, sometimes stressful environment.
Sound independent judgment, including when handling confidential and sensitive matters.
Ability to safeguard district data.
Consistent and reliable performance of job responsibilities.
Fine motor skills and ability to lift up to 50 pounds unassisted to move equipment and supplies.
Ability to perform the physical requirements of the position with reasonable accommodations.
Ability to ride in a vehicle as necessary, such as for occasional training.
Ability to work indoors during all seasons, weather, and temperatures as permitted.

Nice To Haves

Technical training up to an associate degree.
Three or more years of progressive office experience.
Knowledge of Human Resources and labor standard laws.
Equivalent combinations of experience and training that provide the required knowledge, skills, and abilities to perform the position’s essential functions.

Responsibilities

Provide advanced administrative and operational support to the Human Resources Department.
Serve as a professional, accurate, and confidential point of contact for internal and external stakeholders.
Coordinate daily substitute teacher placement for Midland Public Schools and partner districts in compliance with MDE requirements.
Manage and track daily and long-term substitute teacher assignments in alignment with certification and permit standards.
Oversee the substitute teacher permit process from initiation through completion.
Administer the district-wide teacher personal day request system.
Process new hires, separations, and employees of contracted services, supporting timely onboarding and offboarding.
Create and issue employee identification badges and maintain technology access authorizations.
Process Public Service Loan Forgiveness requests, payroll invoices, and other HR-related documentation.
Maintain data integrity across HR databases, including evaluation, seniority, and employment records.
Prepare and communicate HR-related items for the Board of Education in coordination with the Superintendent’s Office.
Manage manual and electronic personnel record systems in compliance with retention and confidentiality standards.
Oversee processing and compliance tracking for PA 189 and background check requirements.
Monitor and track probationary and tenure timelines for certified staff.
Coordinate the teacher mentor and mentee program with district teachers, mentees, and administrators.
Coordinate student teacher compliance in collaboration with the Manager of Human Resources.
Perform additional duties and projects as assigned in support of departmental and district priorities.