Administrative Assistant (part-time)

Service Corporation International•Homosassa, FL

About The Position

Provides administrative support to a funeral home, cemetery, crematory, or a combination of these facilities. Assists with special projects, research, and problem resolution. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Requirements

High school diploma or equivalent.
Three years of experience working in a customer-focused, fast-paced professional environment.
Advanced computer, internet, and word-processing skills, with typing speed of 40–60 words per minute.
Working knowledge of office equipment, including calculators, copiers, printers, fax machines, and telephone consoles.
Ability to handle confidential and sensitive information with discretion.
Effective oral and written communication skills.
High level of compassion and integrity.
Ability to follow instructions and work with minimal supervision.

Responsibilities

Schedules meetings.
Makes travel arrangements.
Plans events.
Completes management expense reports.
Responds to inquiries in writing or verbally.
Pulls monthly reports.
Enters contract details into the information system and maintains related documents.
Orders and checks memorials to ensure accuracy.
Processes annual funeral home and cemetery license renewals.
Codes and scans invoices.
Processes accounts payable and other accounting support transactions.
Receives incoming telephone calls, answers callers’ questions or comments, and directs calls to appropriate team members.
Schedules call-in appointments for Sales.
Files and maintains customer information.
Maintains office and facility supplies, fax machines, copiers, and network printers.
Prepares daily schedules.
Administers HR processes, including new-hire paperwork, background checks, and bonus processing.
Maintains processes to ensure compliance with policies and procedures, including SOX administration and audit.
Trains others on policies, procedures, and new company initiatives.
Maintains a friendly attitude and offers assistance and guidance to everyone entering the location.